Procurement Officer (IT)

• Process purchase requisitions, purchase orders, vouchers, and government purchasing card (pCard) transactions.
• Review purchases to ensure compliance with departmental, state, and federal procurement guidelines.
• Verify budget availability and maintain appropriate purchase documentation and justification.
• Perform high-volume data entry, transaction processing, invoice processing, and accounts payable activities.
• Conduct monthly purchasing card reconciliations and ensure accurate transaction coding and classification.
• Identify purchasing discrepancies, investigate ordering errors, and coordinate with vendors and internal staff to resolve issues.
• Research vendors, compare products and pricing, and prepare product specifications for competitive bidding.
• Prepare service contracts, purchase orders, vendor correspondence, and procurement-related reports.
• Monitor vendor payments, invoices, shipments, and contract expiration dates.
• Maintain accurate electronic procurement records and inventory records for supplies and equipment.
• Work independently, exercise sound judgment, and follow established purchasing procedures.

We are seeking an experienced Procurement Officer (IT) to support the Tennessee Department of Transportation’s Information Technology Division. The ideal candidate will have strong government purchasing and procurement experience, along with proficiency in purchase order processing, invoice management, financial reconciliation, ERP systems, and Microsoft Excel., * Minimum 3 years of government purchasing/procurement experience, preferably within a government agency.

• Experience processing purchase requisitions, purchase orders, vouchers, and government pCard transactions.
• Strong understanding of purchasing workflows, transaction coding, and procurement documentation.
• Experience with invoice processing, accounts payable functions, and monthly credit card reconciliation.
• Proficiency in ERP systems and Microsoft Excel.
• Experience with high-volume data entry, transaction processing, and electronic record maintenance.
• Strong analytical, organizational, communication, and problem-solving skills.
• Ability to identify discrepancies, research incomplete information, and work independently with minimal supervision.

Preferred Qualifications

• Familiarity with NASPO and cooperative purchasing agreements.
• Experience with government procurement compliance and vendor management.
• Knowledge of contract monitoring, inventory management, and competitive purchasing processes., * Must be local to Nashville, TN.
• Must be available to work in a hybrid environment.
• Must be able to complete the required background verification and onboarding process upon selection.