Data Management Specialist - Orange County Programs (JR 5692)

Since its foundation in 1984, PATH (People Assisting the Homeless) has pioneered bold and effective approaches to assist people experiencing homelessness. PATH operates services throughout California, connecting our clients to a comprehensive continuum of homelessness prevention, street outreach, employment preparation and placement assistance, individualized case management, supportive services, interim housing, and permanent supportive housing., As part of the Orange County Team, the Data Management Specialist is primarily responsible for supporting the work of PATH’s CES Administration Team in collaboration with the County of Orange, as the Coordinated Entry System (CES) Lead Agency, HMIS agencies housing and service providers to connect individuals, families and survivors experiencing homelessness or at risk of homelessness to housing and appropriate housing interventions.

Position Responsibilities include:

• Carryout data management and system maintenance work, including program creation, modification, and regular updates (user access, account creation, termination submission).
• Implement program-specific quality assurance processes in compliance with contractual obligations, confidentiality rules related to personal identifying information, and donor guidelines.
• Perform operational tasks related to data monitoring, data integrity, and quality control, focusing on data quality, ensuring compliance with standards, validating submissions, and accounting for correction.
• Assist in developing data management protocols and procedures, providing regular and timely updates.
• Maintain up-to-date knowledge of agency-wide databases, including HMIS (Homeless Management Information System) Clarity.
• Maintain compliance with CES policies and procedures, referrals through CES and compliance with HUD regulations.
• Maintain comprehensive and accurate record keeping along with comprehensive program assessments., We are a California employer. Therefore, all regular and customary work must be performed within the state. Approval for work outside of the office, does not establish approval for work to be conducted outside of California.

PATH does not offer fully remote positions. While some roles may include a schedule that involves multiple designated worksites or approved off-site locations (e.g., hybrid schedules), this does not imply that work will be performed from home. Many positions are fully on-site with no off-site work. All work schedules are determined by the responsibilities of the role and operational requirements, and may be adjusted at any time.

Do you have a valid Driver’s License license?, Do you have experience in Stakeholder relationship building?, Do you have a Bachelor’s degree?, If you join us, you will be able to advocate for change while also working with influential people who effect changes in policy and devote time to issues of racial and social justice. We prioritize your work/life balance and provide various scheduling options in addition to generous time off, health, and wellness benefits and we’re committed to helping you reach your potential by providing opportunities for professional growth across the state., Lower end of range will apply to candidates who meet minimum experience or have limited years of relevant experience. The higher end of range will apply to seasoned candidates with considerable years of relevant experience., PATH is seeking candidates passionate about helping others make a positive change in their lives to join our Orange County Team as the Data Management Specialist, working out of our Costa Mesa office., * Analytical Skills and Attention to Detail: Gather and interpret data, identifying trends, patterns, and insights to inform decision-making. Ability to consistently produce high-quality work, ensuring accuracy and precision in all tasks.

• Collaboration and Teamwork: Work effectively with others, seeking out and building positive working relationships with colleagues, participants, and stakeholders. Work effectively with others, contributing to team goals and recognizing the strengths and contributions of others.
• Communication: Convey information clearly and effectively (both verbally and in writing) to individuals and groups in a manner that informs, engages and maintains their attention.
• Creativity and Initiative: Take action and make decisions without being prompted, demonstrating a proactive approach to work and a willingness to take on additional responsibilities. Think outside the box, generating innovative solutions to problems or challenges.
• Critical Thinking and Problem Solving: Analyze and evaluate information and situations, identify key issues, consider alternatives, and make logical decisions based on sound reasoning that will achieve the desired outcome.
• Ethics and Boundaries: Maintain ethical and professional standards, demonstrating honesty, integrity, and a commitment to doing the right thing in all situations while maintaining professional boundaries., * Master’s degree in related field
• Experience with HMIS, social services, or nonprofit administration, specifically regarding HUD funded programs.
• Four (4) years of experience in a related job function or industry such as data management, program evaluation, research, and non-profit program administration., * Bachelor’s degree in related field
• Two (2) years of experience in a related job function or industry such as data management, program evaluation, research, and non-profit program administration, * Have employment eligibility verification
• Have or be able and willing to obtain CPR/First Aid training
• Successfully complete the following as a condition of hire:
• Tuberculosis Test
• Background Screening
• Drug Test

DRIVING Driving is an essential function of this position. To meet the employment requirements for this role, all candidates must:

• Have reliable transportation
• A valid driver’s license
• Proof of insurance and ownership for personal vehicles used during work duties
• The ability to qualify for PATH’s insurance coverage

EMPLOYMENT ELIGIBILITY Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.

PATH is committed to maintaining the highest standards of professionalism and objectivity in our services and employment practices. To avoid potential conflicts of interest and ensure the integrity of our programs, we are unable to employ individuals who are currently receiving services from PATH or have received services within the past two years.

Pulled from the full job description

• Health insurance
• Retirement plan
• Vision insurance
• Dental insurance
• Paid holidays, In addition to a rewarding work environment, we offer our employees a competitive benefits package that includes medical, dental and vision coverage, vacation and sick time, paid holidays, and a retirement plan.

PATH is dedicated to racial and social justice by centering equity in our service delivery and maintaining a diverse and inclusive work environment for the communities we serve. We seek awareness and insight from witnessing the stories of our clients and learning from the experiences of our staff to ensure impactful systems change. If people are empowered, they can bring their authentic, whole selves to work and when people feel like they belong, they can become part of a unified effort of ending homelessness for all.