Support Services Administrator - Reliability Programs

Supports Reliability capital maintenance and system improvement projects by managing permitting, invoicing, and contractor coordination activities. This role is responsible for processing emergency retrench invoices, creating purchase order (PO) requisitions, and obtaining required construction and Traffic Control Plan (TCP) permits from applicable government entities.

This position establishes and maintains project-specific relationships with government entities, trenching and barricade contractors, ensures timely permit renewals, and tracks all permits associated with Reliability projects, including emergency and planned retrench, cable replacements, and overhead rebuilds. The role requires a strong understanding of permitting requirements across various jurisdictions.

The Administrator works under the general direction of program project managers and the Manager of Reliability Programs (South).

Essential Duties and Responsibilities

· Maintain a comprehensive working knowledge of permitting requirements across all applicable government entities.

· Prepare, submit, and track permit applications, ensuring accuracy and compliance.

· Monitor permit expiration dates and proactively coordinate permit and TCP renewals.

· Compile and present complete permit packages to appropriate government agencies.

· Process and audit invoices from barricade and trenching contractors for accuracy and completeness.

· Coordinate with project managers to obtain invoice approvals and appropriate POET coding.

· Create and process purchase order requisitions in Oracle Fusion to support timely payment.

· Communicate with vendors regarding invoice discrepancies, corrections, and payment status.

· Track and manage a high volume of permits and invoices with a high degree of accuracy and timeliness.

· Participate in overtime as needed to support operational requirements.

Do you have experience in Technical Proficiency?, Do you have a High school diploma or GED?, · High School Diploma or GED required.

· Associate degree in Business Administration, Construction Management, Project Management, or a related field preferred.

· 2+ years of experience in administrative support, permitting, project coordination, construction support, utility operations, or a related field preferred.

· Experience processing invoices, purchase orders, contractor documentation, or vendor payments is highly desirable.

Technical Skills

· Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.

· Experience with Oracle Fusion or similar ERP/accounting systems preferred.

· Ability to maintain accurate records, track documentation, and manage multiple projects simultaneously.

· Familiarity with permit application processes and regulatory requirements is a plus., * Bachelor’s (Preferred)

Experience:

• Traffic Control Plan Permitting: 2 years (Preferred)
• Executive administrative support: 5 years (Required)
• Project coordination: 5 years (Required)
• Utility Operations: 1 year (Preferred)

Pulled from the full job description

• Health insurance
• Vision insurance
• Dental insurance, * Dental insurance
• Health insurance
• Vision insurance

My Next Career Path Staffing - With over 20 years’ experience in Technology Staffing, MNCP Staffing matches candidates to the culture of an organization as well as required skill sets.