Document Controller

They are currently seeking an experienced Document Controller to provide administrative and document management support to the project team., * Modify and format complex Word documents, ensuring consistent use of styles, headers, cross-references, and automated Tables of Contents. Apply templates (headers, footers, page numbers etc…).

• Standardise Excel workbooks, ensuring formulas are functional, data validation is applied, and layouts are professional for stakeholder review. Apply templates (headers, footers, page numbers etc…).
• Proofread technical specifications and reports for grammar, spelling, and clarity, ensuring technical jargon is used correctly and consistently.
• Manage the end-to-end documentation workflow (Creation, Review, Approval and Distribution).
• Maintain a robust Master Document Register (MDR) to track the status and revision history of all project assets.
• Ensure that superseded documents are archived correctly and that only the latest versions are available to the engineering team.
• Manage the "Single Source of Truth." Ensure strict adherence to naming conventions and revision numbering and acceptance status codes.
• Perform regular audits of the document management system to ensure naming conventions and filing structures are strictly followed.
• Liaise with engineers and project managers to gather necessary documentation and "nudge" contributors to meet formatting standards.
• Familiarity with Quality Management Systems (ISO 9001).

• Advanced MS Office Proficiency: Expert-level knowledge of Word (Styles, Section Breaks, Template creation) and Excel (VLOOKUP/XLOOKUP, Pivot Tables, Data Validation).
• Attention to Detail: An obsessive eye for formatting inconsistencies and typographical errors.
• Technical Literacy: Ability to understand technical terminology (e.g., networking, hardware specs, or IoT protocols) to ensure context-aware proofreading.
• Process-Driven: A methodical approach to managing high volumes of data and files.

Desirable Skills:

• Automation: Experience using VBA or Power Query to automate repetitive formatting tasks or data cleanup within Excel.
• Systems Knowledge: Familiarity with Document Management Systems (DMS) or Common Data Environments (CDE); SharePoint knowledge is a key requirement.

Our client is a telecommunications organisation that has been awarded the contract to deliver the communications and IT infrastructure for the Hinkley Point C project.