Business Support Coordinator

Here, the answers aren't always available. So, you'll need to bring a fearless, self-starter mindset to navigate uncharted territories. You'll harness your ceaseless energy to discover and make the necessary connections with colleagues to shape the future and achieve maximum impact., This role is based in Barcelona, with an on-site commitment of three days a week. Fluency in English is required.

At AstraZeneca, every employee makes a difference to patient lives every day. Development Operations brings together specialist groups to drive critical activities in early and late-stage medicines development. We have deep expertise in study and site management, data management, technical systems and processes, and collaboration with Contract Research Organisations and partners to deliver fast, efficient, ethical, high-quality clinical trials worldwide.

This position sits within BioPharma ClinOps Business Support, providing dedicated support to 40 Leaders and enabling Clinical Project Teams to deliver clinical trials. We strive for operational excellence, continuous improvement, and responsive solutions that free Leaders and CPTs to focus on advancing life-saving medicines for patients. We are committed to refining how we work through optimization, automation, and smart adoption of AI tools, reducing manual effort, enhancing consistency, and ensuring reliable results while safeguarding confidentiality, compliance, and quality.

Reporting to the Business Support Leader, this role provides high-level PA support to VPs and Leadership across global time zones. We seek an enthusiastic, driven, and flexible individual with senior-level experience in a fast-paced, complex, global environment.

Accountabilities:

• Proactive calendar management, identifying and resolving conflicts.
• Coordinate complex travel and meetings and off-site events in diferent time zones, in line with AZ policy.
• Work collaboratively with global colleagues to deliver a lean, consistent and professional global support service, including knowledge sharing and training within the Business Support team.
• Be an expert in using technology, automation and AI tools to efficiently complete tasks and propose technology based solutions.
• Manage and create Purchase Orders.
• Control projects under general guidance from your internal clients ensuring delivery of outputs according to plan, reviewing and refining plans as necessary.
• Prepare documents, materials, agendas and presentations.
• Plan, organize, and schedule own workload, so that all activities are completed accurately and on time while using and developing best practices., Your wellbeing means a lot to us, and we're here to support you through all of life's ups and downs. That's why we offer an unpaid leave policy, annual leave, reduced-hours timetables and a host of benefits, including a retirement plan, long service award, and health and travel insurance.

Ready to make an impact in your career? If you're passionate, growth-orientated and a true team player, we'll help you succeed. Here are some of the skills and capabilities we look for., Seize ownership and excel with autonomy to enjoy the constant rush of ground-breaking discovery. Your ability to anticipate sudden shifts and adapt swiftly will prove critical as you make your mark in an environment that rewards initiative and resilience., * Significant experience as PA for senior Leaders in an international business environment.

• Excellent technical skills, proficient in Microsoft Office tools such as Outlook, MS-Teams, PowerPoint and SharePoint Online.
• Entrepreneurial thinking with respect to use of Gen AI tools and automation tools such as Power Automate.
• Good communication and interpersonal skills.
• Fluent written and spoken English skills.
• Experience and confidence using virtual meeting technologies such as Teams and Zoom.
• Ability to manage multiple projects/tasks/assignments simultaneously and effectively.
• Strong customer service skills.
• A strong self-starter.

Desirable Skills/Experience:

• Experience of working in a pharma or healthcare environment.
• Experience in implementing Gen AI tools in admin processes.

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

Why choose AstraZeneca Spain? AstraZeneca Spain is a rising force in our global business. With headquarters in Madrid and our global hub in Barcelona, we've become an important international centre of excellence in the fight against critical disease. Boasting vibrant universities and business schools, the Barcelona ecosystem is a place where scientists can thrive. We attract a diverse workforce from across the globe, shining a beacon for innovation in a country that's committed to clinical development. We invite you to bring your talents to Barcelona where our respiratory medicine R&D and Global Marketing centre offers opportunities in R&D, IT, Commercial and HR. Or join us in Madrid and shape our growth in our BUs (Respiratory, Oncology & CVRM ), and a range of Corporate functions. Additionally, you can find sales roles throughout the country. Together, we're contributing to a world-leading pipeline of therapeutics and delivering life-changing medicines to patients. Who do we look for? Calling all tech innovators, ownership takers, challenge seekers and proactive collaborators. At AstraZeneca Spain, breakthroughs born in the lab become transformative medicine for the world's most complex diseases. Alongside technical expertise, colleagues have the resilience, energy and collaborative mindset to change lanes, work with different teams and start projects from scratch. Here, diverse minds and bold disruptors can meaningfully impact the future of healthcare using cutting-edge technology. Whether you join us in Madrid or Barcelona, you can make a tangible impact within a global biopharmaceutical company that invests in your future. Join a talented global team that's powering AstraZeneca to better serve patients every day., At AstraZeneca, we are driven by a passion for innovation and a commitment to making a meaningful impact on patients' lives. Our culture values diversity and inclusion, fostering an environment where new ideas can thrive. We are dedicated to supporting our employees' growth through tailored development programs that align with our mission. By joining us, you'll be part of a team that is empowered to drive change with integrity and make a difference where it truly counts., There are many things I enjoy when working at AstraZeneca, mainly the Speak up culture, the great colleagues that are in my teams, the great products that AstraZeneca provides to our patients and the challenging conversations I have around our medicines. Sales Representative Oslo, Norway There are many things I enjoy when working at AstraZeneca, mainly the Speak up culture, the great colleagues that are in my teams, the great products that AstraZeneca provides to our patients and the challenging conversations I have around our medicines. See Thomas's Story Christine Recchio Working at AstraZeneca has impacted my life in such a positive way. I now have an improved work-life balance through creating my own schedule and time management, I feel a balance that I didn't have before. Sales Representative California, United States Working at AstraZeneca has impacted my life in such a positive way. I now have an improved work-life balance through creating my own schedule and time management, I feel a balance that I didn't have before. See Larry's Story Stephanie Ling There are a lot of reasons why I enjoy working in AstraZeneca, my colleagues being one of them. My team members and the managers have provided a great deal of guidance in helping me to be more confident in my daily work. Sales Representative Petaling Jaya, Malaysia There are a lot of reasons why I enjoy working in AstraZeneca, my colleagues being one of them. My team members and the managers have provided a great deal of guidance in helping me to be more confident in my daily work. See Stephanie's Story What we offer We're driven by our shared values of serving people, society and the planet. Our people make this possible, which is why we prioritise diversity, inclusivity, balance and sustainability. Discover what a career at AstraZeneca could mean for you., Diversity and inclusion are embedded in everything we do, and our different views, experiences and strengths enrich our culture. There's no salary gap at AstraZeneca, and the number of female employees has increased by four per cent over the last three years. We've also made all positions fully accessible., The success of AstraZeneca is founded on innovation, creativity and diversity. Discover what this means for you. Great culture, great work assignments, supportive management. Rotation opportunity within the company. They value our people. see our latest Glassdoor reviews here