Document Controller

We are seeking a highly organised and detail-oriented Document Controller to oversee the management and control of documentation within our organisation. The successful candidate will ensure all documents are accurately maintained, securely stored, and easily accessible to authorised personnel. This role is vital in supporting operational efficiency, compliance, and quality assurance across various departments. The ideal applicant will possess strong administrative skills, attention to detail, and proficiency in document management systems.

List of Duties

· Maintain and record information flow from clients, record and register relevant documents and incorporate into ACS system.

· Recording and registering of information via email, disc or project vault.

· Regularly checking live project vaults and downloading, registering information.

· Preparation of site ganger boxes from site drawing registers.

· Preparation of site drawing registers and hyperlinks to most recent drawings.

· Recording CCTV surveys and filing on system.

· Recording of concrete cubes and filing on system.

· Print & Scan Drawings at Request

· Document duplication

· Maintain Live Site Tracker

· Maintenance & Organisation of the network System (including Sharepoint, when required)

· Monitoring of Uploads to Collaborator Information Websites

· Printer maintenance (when required)

· Ordering of Printer Paper, Toner/Ink and Other Stationary

· Ordering Statutory Authority Archive Records for Public Utilities

Duties are not restricted to the above, due to the nature of the position the requirements are variable on a site basis to suit the requirements of the engineer/project.

Do you have experience in SharePoint?, * Proven experience as a Document Controller or in a similar administrative role .

• Excellent organisational skills with the ability to manage multiple priorities efficiently.
• Strong attention to detail and accuracy in handling sensitive information.
• Good communication skills, both written and verbal, with the ability to liaise effectively across teams.