Document Controller
Role details
Job location
Tech stack
Job description
Job DescriptionDocument Controller position with comprehensive responsibilities covering document processing, quality control, coordination, and reporting across physical and digital formats.
Please note: you must be able to obtain and retain SC Clearance for this role (minimum 3 years in the UK).
Responsibilities
Document Processing: Receive, catalogue, and store documents in physical or digital formats, ensuring they are accessible and correctly filed according to the document control procedures.
Data Management: Maintain records of all documents and revisions, including drawings, reports, and project correspondence, ensuring the most current and accurate versions are available.
Distribution and Control: Facilitate the distribution of documents to project teams, clients, and stakeholders. Manage the process of document review and approvals, ensuring timely updates and distributions.
Compliance: Ensure all project documentation complies with company policies, industry standards, and regulatory requirements.
Collaboration: Work closely with project teams, including engineers, project managers, and other stakeholders, to ensure efficient document control support.
Reporting: Generate reports on document status, compliance, and other metrics for project managers and senior management.
Archiving: Assist in the archiving of project documents and records in accordance with legal and company requirements, ensuring they are securely stored and retrievable.
Reporting and Analysis: Generate comprehensive reports on document status, compliance, and performance metrics for senior management. Analyse document management processes for effectiveness and efficiency, recommending and implementing improvements.
Requirements
Practical experience in document control (typically 2-5 years) in a technical field such as engineering or construction.
Exposure to project environments and understanding how documentation supports the project lifecycle.
Training or certifications in document management systems or tools are advantageous.
Adaptability to evolving technology and standards, with a willingness to learn new systems.
Qualifications
Some experience in document control, preferably within an engineering, construction, or technical environment.
Familiarity with document control software and database systems.
Strong organisational and time-management skills, with the ability to handle multiple tasks simultaneously.
Attention to detail and commitment to accuracy.
Excellent communication skills, both written and verbal.
Proficiency in MS Office applications and document management systems.
Ability to work independently and as part of a team.
Desirable
A diploma or associate degree in Business Administration or Information Management.
