Executive Assistant in the ICT/Industrial Environment

Join RUAG as a Senior Assistant, supporting ICT leadership. Enjoy a flexible work environment and contribute to Switzerland's security.

Tasks

• Provide proactive administrative and organizational support to ICT leaders.
• Manage end-to-end scheduling, travel, and follow-ups effectively.
• Organize internal events and manage participant coordination., As a Senior Assistant, you proactively, anticipatively, and discreetly support the ICT management. You are a central hub for organization, coordination, communication, and administrative excellence.
• Proactive support of ICT management in administrative and organizational tasks
• End-to-end appointment and task management (meetings, travel, decisions, follow-up of action items)
• Preparation, minute-taking (or ensuring it), and follow-up of department meetings including action tracking
• Professional interface management within ICT as well as with internal stakeholders (Finance, HR, Procurement, etc.)
• Organization of internal events, workshops, team events, and relevant meetings including participant management
• Expense processes, account assignment and invoice processing, recording of external resources
• Support of department and team leaders in budgeting, quotations, service controlling (e.g., preparation of documents, scheduling, follow-up)
• Participation in or coordination of special assignments and smaller projects (e.g., introduction/improvement of administrative standards, events)
• Continuous optimization of administrative processes and templates (efficiency, quality, transparency), As a Senior Assistant, you proactively, anticipatively, and discreetly support the ICT management. You are a central hub for organization, coordination, communication, and administrative excellence.
• Proactive support of ICT management in administrative and organizational tasks
• End-to-end appointment and task management (meetings, travel, decisions, follow-up of action items)
• Preparation, minute-taking (or ensuring it), and follow-up of department meetings including action tracking
• Professional interface management within ICT as well as with internal stakeholders (Finance, HR, Procurement, etc.)
• Organization of internal events, workshops, team events, and relevant meetings including participant management
• Expense processes, account assignment and invoice processing, recording of external resources
• Support of department and team leaders in budgeting, quotations, service controlling (e.g., preparation of documents, scheduling, follow-up)
• Participation in or coordination of special assignments and smaller projects (e.g., introduction/improvement of administrative standards, events)
• Continuous optimization of administrative processes and templates (efficiency, quality, transparency)

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• Completed vocational training or higher qualification in Office Management.
• Strong MS Office/M365 skills and affinity for digital tools.
• Proactive, solution-oriented, and team-oriented personality., * Completed basic education (EFZ) or higher qualification (e.g., HF, FA, further training in assistance/office management)
• Several years of experience in a comparable role (Senior Assistant / Executive Assistant), ideally in a technology- or industry-oriented environment
• Very good understanding of business contexts as well as process-oriented thinking
• Confident handling of MS Office / M365 (Outlook, Teams, OneNote, SharePoint) and affinity for digital tools
• Very structured, reliable, and independent working style; you keep an overview even with parallel tasks
• Strong discretion, trustworthiness, and professional appearance
• Proactive, solution-oriented attitude (you see what is needed and implement it)
• Team-oriented personality with clear, friendly, and binding communication style
• High willingness to learn and initiative

Salary and Benefits

Can you handle 100 things at once? Do you only really enjoy yourself when you can create Excel spreadsheets or PowerPoint presentations? Then a job in RUAG's administration awaits you. With us, you can handle demanding tasks, benefit from flexible working conditions, and contribute to Switzerland's security.

• Completed basic education (EFZ) or higher qualification (e.g., HF, FA, further training in assistance/office management)
• Several years of experience in a comparable role (Senior Assistant / Executive Assistant), ideally in a technology- or industry-oriented environment
• Very good understanding of business contexts as well as process-oriented thinking
• Confident handling of MS Office / M365 (Outlook, Teams, OneNote, SharePoint) and affinity for digital tools
• Very structured, reliable, and independent working style; you keep an overview even with parallel tasks
• Strong discretion, trustworthiness, and professional appearance
• Proactive, solution-oriented attitude (you see what is needed and implement it)
• Team-oriented personality with clear, friendly, and binding communication style
• High willingness to learn and initiative