HR Data & Reporting Administrator

As a fast-growing 3PL business, we rely on accurate, timely, and insightful people data to make smart decisions. We're looking for a detail-obsessed, analytically minded HR Data & Reporting Administrator to take ownership of our HR data, reporting, and systems from day one.

This is a fantastic opportunity for someone who loves spreadsheets, thrives on accuracy, and enjoys turning raw data into meaningful insight. You'll help us build a data-driven HR function as the business scales.

You and your role:

Data Management & Integrity

• Maintain and update employee records across HR systems with absolute accuracy.
• Ensure data quality, consistency, and compliance with GDPR and internal standards.
• Conduct regular audits to identify gaps, errors, or inconsistencies.

Reporting & Analytics

• Produce weekly, monthly, and ad-hoc HR reports for leadership and operational teams.
• Build dashboards and visual reports using Power BI to support decision-making.
• Analyse trends in absence, turnover, recruitment, training, and workforce planning.
• Present insights clearly, highlighting risks, patterns, and opportunities.

Systems & Process Support

• Extract, manipulate, and validate data from HRIS and other people systems.
• Support the implementation or optimisation of HR systems and digital tools.
• Act as the first point of contact for HR system queries, troubleshooting issues where needed.

Excel & Power BI Expertise

• Use advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas, data modelling) to manage and interpret data.
• Develop automated reporting solutions to improve efficiency and accuracy.
• Create and maintain Power BI dashboards that provide real-time visibility of key HR metrics.

Stakeholder Collaboration

• Work closely with HR, Finance, Operations, and Payroll to ensure data alignment.
• Provide clear, concise data insights to non-technical stakeholders.
• Support HR projects with data analysis and reporting.

You'll excel in this role if you are:

• Passionate about data, accuracy, and continuous improvement.
• Highly proficient in Excel and confident working with large datasets.
• Experienced in extracting and manipulating data from HR systems (e.g., ADP, SAP success factors, Absorb LMS, Workday, iTrent, BambooHR, etc.).
• Skilled in Power BI, with the ability to build dashboards from scratch.
• Analytical, curious, and able to spot trends others might miss.
• Comfortable working in a fast-paced, operational environment.
• Organised, methodical, and able to prioritise effectively.
• A strong communicator who can translate data into meaningful insight.

ID Logistics is an international contract logistics group with a presence in 19 countries, representing more than 8.0 million square meters of warehousing facilities in Europe, America, Asia, and Africa, with over 40,000 employees. We have a client portfolio balanced between retail, industry, detail picking, healthcare and e-commerce sectors; ID Logistics is characterised by offers involving a high level of technology. We have been growing for almost 25 years, with an ethos of everyone being united and where innovation is constant. We have a demanding job to do, and we must move fast while being rigorous and precise. We launched our UK business in June 2023, our first unit growing and relocating to accommodate the significant business growth, our second site launched in 2025, and we have more opportunities building. This really is an exciting time to join the UK team, to support creating its solid foundations for a promising future. Operational excellence is one of the founding values of ID Logistics and each employee contributes to it: all your ideas, we will listen to them, and all your past experiences will enrich us.