Database Administrator & Analyst

The Database Administrator & Analyst serves as the organization's primary expert for the CRM system and all data-related processes. This role is responsible for database integrity, system administration, reporting, and data analysis. This role works closely with the IT team and provides limited backup support for IT services as needed.

Principal Duties and Responsibilities:

CRM & Database Administration

· Serve as the primary administrator and subject matter expert for the CRM system.

· Manage system configuration, user access, roles, and permissions.

· Maintain database hygiene through regular audits, data cleanup, and quality control.

· Ensure data accuracy, consistency, and adherence to organizational standards.

Reporting & Data Analysis

· Build and maintain reports, queries, and dashboards within C-suite.

· Create and assist teams with templates in the C-suite program.

· Analyze trends in fundraising, grants, donor activity, and organizational performance.

· Translate complex data into clear, actionable summaries for non-technical audiences.

· Support trustee reporting and organizational planning efforts.

Systems & Operational Support

· Assist with CRM-related integrations, data imports/exports, and system updates.

· Collaborate with the IT Director on system improvements and technical initiatives.

· Provide limited backup support for IT services.

Collaboration & Continuous Improvement

· Partner with departments to improve data quality, reporting, and workflows.

· Recommend process and system improvements to increase efficiency and effectiveness.

· Maintain confidentiality and professionalism with sensitive organizational data

Core Competencies

· Actively contributes to the Foundation's mission, supports the organization's culture, and values all other team members.

· Works collaboratively with team members to brainstorm ideas, solve problems, and implement meaningful solutions.

· Ability to embrace change positively, contributing to a resilient and agile team culture.

· Ability to maintain confidentiality, exercise good judgment, and maintain professionalism within a dynamic environment.

Do you have experience in System administration?, Do you have a Bachelor's degree?, · Bachelor's degree in Information Systems, Data Analytics, Business, or related field (or equivalent experience).

· 2-4+ years of experience in CRM/database administration and data analysis.

· Experience with Foundant or similar CRM systems preferred.

· Strong proficiency in reporting tools, data analysis, and query-building skills (SQL or CRM-based tools).

· Experience with data visualization tools (e.g., dashboards).

· Ability to analyze data and communicate insights clearly to non-technical audiences.

· High attention to detail and strong organizational skills.

· High level of discretion with confidential information.

· Organized, proactive, and collaborative.

· Background in nonprofit, corporate, or enterprise database environments.

· Demonstrated ability to maintain high standards of data accuracy and integrity.

· Experience supporting executive-level reporting needs.

· Excellent communication and interpersonal skills.

· Able to manage multiple tasks and prioritize them based on urgency and importance.

· Strong customer service skills.

Working Conditions & Physical Demands

· Prolonged periods of sitting at a desk.

· The ability to lift objects of 25 lbs.

· Extended periods of working with a computer, requiring the ability to focus on tasks and navigate software interfaces.

· Requires fine motor skills, including the ability to use touch, pinch, or pick primarily with fingers. This involves precision and dexterity for tasks such as typing, clicking and manipulating small objects.

· Strong visual acuity is essential for tasks such as reading information on a computer screen and discerning details.

· The work environment is an office setting with minimal noise.

· Minimal travel in the metro and surrounding area

This position is a safety-sensitive position based on the frequent operation of a motor vehicle

Pulled from the full job description

• 403(b)
• 401(k)
• Health insurance
• Retirement plan
• 401(k) matching
• Paid time off
• Vision insurance

Full job description

Join OCCF:

The Oklahoma City Community Foundation (OCCF) brings people together to invest in our community and those who live here. Founded in 1969, the Oklahoma City Community Foundation is a 501(c)(3) public charity that works with individuals, families, and organizations to benefit our community now and in the future. We make the biggest impact when we join together to address our community's needs. As a growing organization, we are expanding our services and efforts to transform lives across Central Oklahoma and beyond. We offer competitive salary, generous benefits, including a 403(b)-retirement plan, paid leave, and we are building an energized, values driven culture. We welcome talented, committed, caring individuals to join our team in connecting donors, programs and initiative to advance our mission to serve Central Oklahoma. To join us or learn more about our work to maximize charitable funds visit occf.org., * 401(k)

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance