Small Systems Analyst

The roles are within the Business Design, Development & Delivery Team (BD3), a specialist operational team under the Digital Service Owner that focuses on managing business-as-usual (BAU) changes to operational teams and delivering larger transformational projects. The BAU work includes providing solutions to operational issues, implementing new policies, and continuous improvement (CI) of operational processes and digital systems., The roles will be responsible for:

• Delivering on an upgrade schedule to replace MS Excel-based tools used by operational staff with MS Power Platform solutions.
• Working closely with MoJ Power Platform team to understand functionality, learn how to build, test, and implement solutions.
• Maintaining and fixing legacy Excel-based IT solutions across Power of Attorney Services (POAS) or Supervision. These existing tools are vital for the business but have been built by a number of users over the years and are in a variety of different maintenance states.
• Working with Business Change experts to maintain and develop these products in an agile way, ensuring maximum benefit is released for minimum risk and user feedback informs iteration and improvement of products.
• Collaboration with the Continuous Improvement, Implementation, Operational, Policy, and other stakeholders to build digital tools that add value and efficiency to our service.
• The roles may be required to manage an Associate Small Systems Analyst (EO) and be responsible for their development in the same field of expertise.

There are two roles, one will be focusing on the POAS operational area, and the other will be focusing on the Supervision operational area. For this reason, travel between sites will be required.

Agreed Expectations

The successful candidate will be expected to work from their base location on a weekly basis in line with current Civil Service requirements, outside of any reasonable adjustments. Travel between the Birmingham and Nottingham sites will be required., The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.

Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles: All successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) - See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity).

For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location's respective pay scale (any legacy arrangements/locations will need to be amended).

Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ's Flexible Working policy., As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.

For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos.

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion., Statement of Suitability of no more than 750 words, to demonstrate your experience against the essential skills required for this role. In the event of a high number of applications, we will conduct an initial sift on the Lead criteria of Technical Proficiency (including all listed sub-criteria). Evidence of Experience Statement of Suitability

Interview stage assessments

Interview Dates Estimated Mid June Abilities Technical assessment MS Excel and Power Platform Behaviours Changing and Improving Delivering at Pace Strengths Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed please click here. Level of security checks required Baseline Personnal Security Standard (BPSS)

o Proven experience in developing solutions using Microsoft Power Platform, including building, testing, and deploying applications.

o Strong working knowledge of Microsoft Excel, particularly in maintaining and troubleshooting complex legacy VBA tools.

o Familiarity with Microsoft Power Platform (Power Automate, Power BI) and integration with other Microsoft 365 services.

· Analytical and Problem-Solving Skills

o Ability to assess existing PowerApps or Excel-based tools, identify issues, and implement effective fixes or upgrades.

o Strong analytical thinking to translate operational needs into digital solutions.

· Agile and User-Centred Development

o Experience working in agile environments, using iterative development and user feedback to improve digital products.

o Demonstrated ability to collaborate with cross-functional teams (e.g. Continuous Improvement, Implementation, Policy).

· Project and Stakeholder Management

o Ability to manage multiple projects and priorities, delivering solutions on time and to specification.

o Strong communication and stakeholder engagement skills, especially with non-technical users.

o Inclusive approach, valuing and taking on board differing opinions and perspectives when formulating approaches.

Desirable Skills

The below criteria are desirable only. These will not be assessed throughout the recruitment process but will be used in the event of tied scores between candidates.

· Previous experience in a Change Management and/or Continuous Improvement environment

· Understanding of POAS and/or Supervision business areas, processes, and ways of working., + Changing and Improving

• Delivering at Pace

• You will be asked to complete a practical assessment during your interview against your technical knowledge of MS Excel and Power Platform. This will be invigilated and you will be expected to have your camera on and share your screen during the assessment. The panel will ask follow up questions.

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years' service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Eligibility

Staff on fixed term appointments must have been recruited through fair and open competition.

Vacancies advertised "cross-government" are only open to all Civil Service employees and employees of accredited non-departmental public bodies (NDPBs) who were appointed on merit following a fair and open competition; or were appointed to a permanent post through an exception in the Civil Service Commissioners' rules.

Support

• A range of 'Family Friendly' policies such as opportunities to work reduced hours or job share.
• Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
• For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

The Office of the Public Guardian (OPG) protects people in England and Wales who may not have the mental capacity to make certain decisions for themselves, such as about their health and finance. We are an Executive Agency of the Ministry of Justice (MoJ), set up in 2007 following the introduction of the Mental Capacity Act of 2005. OPG is responsible for registering lasting powers of attorney (LPA) and enduring powers of attorney (EPA) and supervising deputies who are appointed by the Court of Protection. OPG is a fantastic place to work offering a range of development opportunities. The OPG is a disability confident employer and is committed to developing a supportive and inclusive environment that reflects the diverse community we serve. OPG is currently delivering an ambitious transformation programme. This will change the way we provide services and help us meet the growing needs of our users, partners and our stakeholders. It will make sure our users experience a better level of support and will help us to respond to the changing needs of society. Transformation will ensure we can better support adults at risk and create high-quality services that are accessible and affordable.