HRIS & BENEFITS SPECIALIST

The HRIS & Benefits HR Specialist is a hands-on, onsite role responsible for executing core human resources operations across 4 entities and 250+employees. This position plays a critical role in maintaining efficient HR processes, including benefits administration, HRIS management (ADP Workforce Now), onboarding, and employee support. This role owns the administration of HR systems, benefits, compliance, workers compensation and the employee life cycle. The role will work directly with the onsite, Employee Relations and Recruiting Specialist, the remote HR Specialist, Payroll, department Managers and the HR Administrative Assistant., HRIS & ADP Workforce Now Ownership

• Value accuracy, responsiveness, confidentiality, and operational excellence
• Maintain and manage employee data in ADP Workforce Now
• Process employee changes including hires, terminations, compensation, and status updates
• Support payroll coordination and ensure data accuracy
• Perform as a liaison between HR and Payroll
• Troubleshoot system issues and serve as internal ADP resource

Benefits Administration

• Administer employee benefits programs (medical, dental, vision, 401k)
• Manage enrollments, qualifying life events, and employee changes
• Coordinate and execute open enrollment process
• Serve as primary point of contact for benefits-related questions
• Partner with brokers and vendors to resolve issues

Compliance & Reporting Support

• Support ACA compliance and reporting (1095-C data coordination)
• Maintainaccuraterecords for audits and compliance needs
• Ensure proper documentation across employee lifecycle
• Lead the annual Employee Handbook review with the COO

Onboarding & Employee Lifecycle

• Manage onboarding process, including documentation and orientation coordination
• Ensure I-9 compliance and new hire documentation accuracy
• Coordinate offboarding, including final documentation and system updates

Workers' Compensation

• Assistwith workers' compensation claims administration and tracking
• Coordinate with carriers and claim adjusters
• Maintainwrittencommunication with employees and managers
• Support the COO with document production as needed

HR Operations & Coordination

• Maintain personnel files and ensure documentation accuracy
• Support employment verifications and HR requests
• Coordinate HR vendor invoices and services
• Partner with HR team to ensure balanced workload and efficiency

Recruiting Support

• Assistwith interview scheduling and candidate coordination
• Participate in interviews as needed
• Support onboarding readiness for new hires

Do you have experience in Writing skills?, * 5+ years of HR experience

• Strong math, writing and editing skills for internal and external communications
• Must have strong experience with ADP Workforce Now
• Must have hands-on experience as the benefits administration lead
• Multitaskwith strong attention to detail and organizational skills
• Manage multiple priorities in a fast-paced environment, * Must have California HR compliance experience
• SHRM-CP or PHR certification
• Experience in multi-entity payroll organizations

Pulled from the full job description

• 401(k)
• Dental insurance