Office & Facilities Coordinator - Data Center Facilities Operations - Michigan

You will work closely with Facilities Operations, service managers, logistics, vendors, and site leadership to support a fast-moving operational environment. This role is ideal for someone with strong organization, follow-through, and communication skills who can balance office administration with site-support coordination in a 24/7 critical environment. The attached source emphasizes disciplined scheduling, CMMS recordkeeping, vendor coordination, maintenance communication, and audit-ready documentation in support of site operations.

Responsibilities

Key Responsibilities

• Support day-to-day administrative operations for the site facilities organization, including scheduling coordination, records management, document control, and internal communications.

• Help coordinate maintenance and operational activities by supporting calendar management, meeting logistics, work tracking, and communication of schedule changes to affected teams.

• Maintain organized, accurate, and audit-ready records related to maintenance activities, vendor support, service documentation, operational logs, and site administration.

• Support CMMS, ServiceNow, or similar workflow systems through data entry, record validation, work order follow-up, and status tracking.

• Coordinate site administrative support for vendors, service providers, visitors, and internal stakeholders, including scheduling, routing, access coordination, and meeting support.

• Assist with purchase requests, invoices, service records, office supply coordination, and other site-support administrative processes.

• Help maintain operational documents such as procedures, trackers, reports, schedules, and support records in alignment with Oracle standards.

• Support planning meetings, maintenance reviews, outage coordination meetings, and other operational forums by preparing materials, tracking actions, and following up on deliverables.

• Partner with logistics, facilities teams, and site leadership to support smooth execution of site-support processes and administrative workflows.

• Identify gaps or inefficiencies in administrative and site-support processes and help drive improvements in organization, visibility, and execution discipline.

• 3-5 years of experience in office administration, facilities coordination, operations coordination, site administration, workplace support, or related roles.

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