Data Relations Coordinator

The Data Relations Coordinator serves as the primary steward of the George and Barbara Bush Foundation donor database ecosystem managing data integrity across the organization. This position works under supervision and plays a critical cross-divisional role ensuring data accuracy, donor engagement integrity, and reporting continuity across all Foundation teams.

Essential Duties/Tasks

Database Management and Reporting

• Manages and maintains the Foundation's donor database ensuring data fidelity
• Serves as the internal subject matter expert and point of contact for Raiser's Edge NXT usage across all Foundation divisions
• Develops and enforces data entry standards, naming conventions, and coding protocols to ensure database consistency and long-term scalability ahead of a future Salesforce migration
• Generates custom queries, reports, and exports using Raiser's Edge NXT reporting tools to support leadership, development, and finance teams
• Participates in cross-divisional data governance to align database practices with organizational needs

Donor Communications

• Maintains donor contact records and communication histories in Raiser's Edge NXT to support relationship continuity across staff transitions
• Supports departmental leads with data-driven donor profiles ahead of cultivation meetings and events
• Ensures all acknowledgement communications meet IRS requirements for charitable gift documentation

Office Administration and Staff Coordination

• Supports departmental coordination and cross-divisional communications as needed, ensuring smooth information flow between the Foundation teams

Specialized Business Support

• Coordinates with Finance team to reconcile gift records between the donor database and accounting systems on a regular reporting cycle
• Supports cross-divisional data requests, including event management, scholarship tracking, and grant reporting, using database exports and custom reports
• Assists in preparing data for audits, board reports, and annual fund analyses, * This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

• Bachelor's degree or equivalent combination of education and experience
• Six years of experience in office administration including experience working in a CRM or donor database platform, * Bachelor's degree in business, nonprofit management, information systems, or related field
• Experience working for a nonprofit or higher education development office
• Demonstrated experience with data entry, reporting, and query building in Blackbaud Altru, Raiser's Edge, or a comparable fundraising CRM
• Familiarity with nonprofit fundraising cycles, major gift stewardship, and annual fund operations
• Experience with gift processing, pledge management, and IRS acknowledgment compliance

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others
• Knowledge of word processing, spreadsheet, database, and presentation applications
• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
• Interpersonal and communication skills
• Planning and organization skills
• Ability to work in a cross-functional environment, collaborating regularly with Development, Finance, Marketing, and Events staff.
• Strong understanding of relational database concepts and data management best practices

Salary: $50,000

The George and Barbara Bush Foundation advances the values championed by President George H.W. Bush and First Lady Barbara Bush - service, education, and civic engagement - to build a stronger America today and for generations to come. The George and Barbara Bush Foundation is a national non-profit providing strategic leadership and philanthropic support to advance the legacy and values of President George H.W. Bush and Mrs. Barbara Bush. The Foundation also develops and hosts public programs and events that convene leaders and engage audiences around service, education, and civic engagement.