DOL Employees Only: Reallocation - Program...

This position manages and coordinates operational, administrative, and legal support functions for the Section. It independently develops, reviews, and implements operations procedures and workflows, and serves as a key resource for staff regarding Section administrative processes. The role utilizes ProLaw, SharePoint, and Microsoft Office applications to organize and track administrative information, including budget and billing, and supports planning of Section-wide meetings and events. The position prepares time-sensitive documents and works with Administration, Accounting, OAG, and IT to address administrative needs.

The position oversees office administrative functions, applying state procurement rules and administrative guidance to legal support activities, mail distribution, travel coordination, records management, and technology deployment. It manages onboarding documentation, file access, space planning, and distribution of OAG policies. It partners with HR and Section leadership on recruitment, policy matters, and sensitive HR processes, and manages internal and external communications. The position leads special projects, oversees budget tracking, contract and payment processing, and may support SMART Act reporting and key performance metrics.

The role also processes writs of garnishment and provides support to litigation units, including opening ProLaw matters, assisting with court admissions, and reconciling PACER billing.

This position provides executive support to the Deputy and Assistant Deputy by reviewing and analyzing correspondence, managing complex scheduling and operational logistics, and serving as a liaison and initial point of contact for Section inquiries. It exercises independent judgment in responding to inquiries, managing confidential issues, and ensuring consistent communication and follow-through.

The position oversees case and file management by evaluating and implementing Section data policies, managing electronic and hard-copy retention, and coordinating the transition to new data systems. It ensures database organization and works with Section leadership to use reports to enhance staff performance.

This position directly supervises administrative and legal support staff, including drafting position descriptions, conducting performance reviews, coaching and mentoring staff, balancing workloads, directing training and process improvements, and addressing performance concerns in collaboration with Section leadership and HR. It also ensures scheduling, coverage, and development opportunities for administrative staff, and provides backup administrative support as needed.

The position coordinates legislative review for the Section by tracking bills, assigning reviews to appropriate attorneys, establishing deadlines, and ensuring legislative responses are timely and accurate. Salary note : Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act., + A completed State of Colorado Application: Applicants are responsible for ensuring that the application provided is fully completed and clearly describes their education, training and experience as it relates to this position. Applications left blank or marked "See Resume" will not be considered.

Veteran's Preference: In order to be considered for veteran's preference you must attach a copy of your DD214 forms as well as any documentation required to prove disability or marital status.Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position. If your application does not demonstrate that you meet the minimum requirements, you will be notified that you will not proceed in the selection process for this position. If your application is rejected and you have questions, you may contact Vanessa.Rhea@coag.gov. Assessment Information:Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.

Minimum Qualifications: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.

Experience Only:Five (5) years of experience providing program support, office management, executive assistant support, or complex administrative support. Experience must include managing space planning at a government entity;OREducation and Experience:A combination of related education and experience providing program support, office management, executive assistant support, or complex administrative support totaling five (5) years. Experience must include managing space planning at a government entity.

• Please note, relevant education may substitute for 4 years; qualified candidates must demonstrate at least 1 year of related experience.

If qualifying under the education substitution, you will be required to provide a copy of your transcripts at time of application (we accept unofficial transcripts).Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.Required Competencies:Excellent written and oral communication skillsStrong interpersonal skillsStrong leadership and management skillsPreferred Qualifications:In addition to the minimum qualifications, the preferred applicant will also demonstrate and clearly describe the following skills and experience in their job application:Experience providing executive support in the Civil Litigation and Employment Law section at the Department of LawExperience managing complex teams with various program functionsExperience interpreting rules and laws to establish program strategic plans*Experience creating and overseeing section-wide administrative operational procedures, + Technical Competence - Technical experience as it relates to the duties outlined in this job announcement.

• Depth and Breadth of Experience - Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.

• Job Fit - Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.

In addition to the comprehensiveState of Colorado benefits package (https://stateofcoloradobenefits.com/) including competitive medical and dental health plans, employer-paid life insurance, paid holidays, retirement plans withColorado PERA (https://www.copera.org/members/retirement-benefits) , and vacation and sick leave earned each month, there are many other unique benefits that we offer, including:

• Medical (https://www.colorado.gov/pacific/dhr/medical) anddental (https://www.colorado.gov/pacific/dhr/dental) health plans

• Employer-paid life insurance

• Paid vacation and sick leave earned each month

• 10 paid holidays per year

• Public Service Loan Forgiveness (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) - A borrower may qualify for forgiveness by making 120 on-time payments while employed full-time in public service, if they have certain kinds of federal loans in a qualifying repayment plan

• Free access to an on-site fitness center

• Strong, flexibleretirement benefits (https://www.copera.org/sites/default/files/documents/5-112a.pdf) (Download PDF reader)(Download PDF reader) (https://get.adobe.com/reader/) including 401K and 457 plans

• Distinctive career advancement opportunities throughout the State personnel system

• Excellent work-life programs, such as flexible work schedules, professional development opportunities, and an employee discount program

WHO WE AREThe Office of the Attorney General/Department of Law is the "People's Lawyer." The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State's chief lawyer and law enforcement official. Our vision for the Department of Law is: "Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all." Our core values and commitment to diversity, equity, and inclusion, drive our actions and demonstrate our focus on being principled public servants who are innovative and better together.Learn more about the Colorado Attorney General's Office here (https://coag.gov/) ., We Embrace FlexibilityWe aim to produce outstanding work product for all of our customers. We Are Committed to Diversity, Equity and InclusionAt the DOL, our commitment to DEI is thriving. We know that we are better together when our differences are valued and everyone is inspired and empowered to contribute. As such, we strive to provide a safe environment where individuals feel valued and respected for who they are; demonstrate a behavior and mindset where differences are welcomed, and individuals are treated equally and empowered to do their best work; and promote growth and innovation through a diverse workforce. We empower an active Diversity Equity & Inclusion Impact Team that creates approaches to ensure safe spaces and a culture supportive of people being their authentic selves, hosts events and programs on DEI areas important to our employees, enables development and sustainability of resource groups that give a voice to historically marginalized populations, focuses on retaining our incredible talent, and more! If your professional goals include promoting growth and innovation with colleagues who recognize that we are better together when our differences are valued and respected, then DOL is your place to be!We Have Strong Core ValuesOur core values drive our actions. At the Department of Law, we are: 1) principled, maintaining the highest ethical standards, rigorous legal analysis, and careful evaluation of facts; 2) public servants, who are always ensuring our work is not about us, but instead is about the people of Colorado; 3) innovative, by seeking to identify the best approach, make deliberate decisions, and look to improve; and 4) "better together," by working to support each other and collaborate.We are Committed to Developing our EmployeesWe are deeply invested in our talent and regularly provide meaningful opportunities for personal and professional growth through training and coaching. Further, our professional development and performance goal setting process is collaborative and ongoing, and aimed at helping our employees grow and succeed.