Administrative Support Launching Systems

The Administrative Assistant provides essential operational, administrative, and procurement support to BAE Systems programs and personnel. This position is responsible for coordinating purchase requisitions, managing supplier data, supporting employee onboarding and debrief processes, and handling visit requests and badging requirements for shipyards and U.S. Navy installations. The role ensures efficient workflow, compliance with security requirements, and timely execution of daily business operations

Procurement & Supply Chain Support

• Create and process purchase requisitions to generate purchase orders in accordance with BAE Systems procurement procedures.

• Obtain and evaluate quotes for parts, materials, and services from approved suppliers.

• Maintain accurate and current supplier records, including contact information, compliance documentation, and performance history.

• Track requisition and purchase order status to ensure timely delivery and resolve order discrepancies as needed.

Security & Access Coordination

• Prepare, submit, and track visit requests (VRs) for government shipyards, naval bases, and other controlled facilities in compliance with DoD and NAVSEA requirements.

• Coordinate badging, base access, and clearance verification for employees, subcontractors, and visitors.

Personnel Support

• Coordinate employee onboarding, including access requests, mandatory training, workspace preparation, and introduction to team procedures.

• Conduct or support employee debriefs upon offboarding, ensuring return of badges, equipment, and completion of required exit documentation.

Administrative Support

• Provide general administrative support, including scheduling, document preparation, data entry, filing, correspondence, and report generation.

• Assist leadership and engineering teams by preparing documents, tracking action items, and maintaining organized program files.

• Experience in administrative, supply chain, procurement, or logistics roles.

• Ability to work with procurement systems (e.g., Oracle, SAP, or other ERP).

• Strong organizational skills with attention to detail and accuracy.

• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).

• Familiarity with DoD, shipyard, or Navy base access procedures preferred.

Preferred Education, Experience, & Skills

Preferred Qualifications

• Prior experience in defense, ship repair, government contracting, or related industry.

• Experience coordinating base access, visit requests, or security documentation.

• Strong communication and customer service skills

• iProcurement experience

Full-Time Salary Range: $41844 - $66952

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

Administrative Support Launching Systems