Project Information Specialist

The Project Information Specialist is responsible for managing, controlling, and coordinating project documentation and information flow for government and federally regulated engineering and construction projects. This role ensures that all project information, records, and deliverables are accurately maintained, compliant with contractual and regulatory requirements, and accessible to project stakeholders.

The position serves as a critical interface between engineering, procurement, construction, project controls, and client teams to support efficient project execution.

Key Responsibilities

Establish and maintain project document control systems in accordance with company procedures and government/client requirements

Manage the lifecycle of project documents, including creation, review, distribution, storage, and archiving

Ensure compliance with federal regulations, contract requirements, and records management standards (e.g., DOE, DoD, NARA)

Maintain electronic document management systems (EDMS) such as Aconex, SharePoint, or similar platforms

Track and log incoming/outgoing documents, ensuring version control and accuracy

Coordinate document workflows between engineering, construction, subcontractors, and client teams

Support preparation and distribution of technical deliverables, reports, drawings, and specifications

Monitor document status, deadlines, and deliverable schedules to support project controls

Assist with audits, compliance reviews, and records retention requirements

Ensure proper classification, security, and handling of sensitive or controlled information

Support project closeout activities, including final documentation turnover

Associate's degree or higher in Business, Information Management, Engineering, or related field, or equivalent experience

3-7+ years of experience in document control, project information management, or project coordination

Experience supporting government or federally regulated projects

Working knowledge of document control processes and records management best practices

Proficiency with EDMS tools (e.g., Aconex, SharePoint, Documentum, SmartPlant Foundation)

Strong organizational, attention to detail, and time management skills

Effective communication skills and ability to interface with multidisciplinary teams

Preferred Qualifications

Experience supporting EPC (Engineering, Procurement, Construction) projects

Familiarity with engineering deliverables and drawing management processes

Knowledge of federal compliance standards (DOE, DoD, NQA-1, ISO, or similar)

Experience managing classified or sensitive information

Ability to support multiple projects in a fast-paced environment