Administrator, South East Northumberland Methodist Circuit

To assist in the administration tasks of the Circuit, offer training related to administrative work and provide secretarial assistance to the Superintendent Minister and Circuit Leadership Team, * Provide secretarial support to the Superintendent Minister including replying to correspondence and circuit filing on Google Drive

• Act as Secretary to the Circuit Meeting and Circuit Leadership Team, including preparing documents for circulation prior to meetings (usually 3 times and 6 times respectively per year), attending meetings and taking minutes
• Collate information from churches and ministers then typing, printing and distributing the Circuit Directory, Preaching Plan, Quarterly Newsletter and publicising events
• Update and maintain the circuit website and Facebook pages
• Assist in preparation and uploading of information for online returns and accounts as received from the churches and including information required by the Charity Commission
• Keep adequate records of all costs, contacts and schedules of work undertaken for all manses (including maintaining databases)
• Keep a record and timetable of regular inspections, safety tests etc for all churches and manses. (Note: not all are required annually)

OTHER REQUIREMENTS

• Be an active and engaged member of the Circuit staff team
• Engage positively with line management
• Commit to work flexibly, to include some evening working
• As asked by your line manager:
• Prepare and deliver reports and attend meetings
• Undertake all other reasonable duties

Do you have experience in Typing?, * Good understanding and use of written and spoken English (Essential)

• Recognised qualification in business administration or similar (Desirable)

EXPERIENCE, KNOWLEDGE AND APTITUDES

• Computerised systems with a strong ability to type quickly and accurately (Essential)
• An office environment (Desirable)
• Data entry processes and clerical duties (Desirable)
• QuickBooks and Google Suite (Desirable)
• Safeguarding practices within the workplace (Desirable)
• How to handle and retain data and information (Essential)
• Strong phone etiquette and communication skills to interact professionally with clients and colleagues (Essential)
• Excellent organisational skills with a keen attention to detail (Essential)
• Able to work independently as well as part of a team in a fast-paced environment (Essential)
• Able to develop trusted relationships with ordained and lay stakeholders (Essential)
• Able to identify opportunities to improve and streamline processes (Essential)
• An active listener with excellent interpersonal skills (Essential)
• Awareness and understanding of issues of confidentiality with a commitment to maintain appropriate confidences (Essential)
• Able to manage a fluctuating workload, adhering to targets and deadlines (Essential)
• Able to react and adapt positively to changing priorities and circumstances that meet the current and future needs of the Circuit and our church communities (Essential)

OTHER REQUIREMENTS

• Be aware of issues of equality, diversity and inclusion (Essential)
• Maintain a good understanding of the culture and values of the Circuit (Essential)
• Satisfactory disclosure from a DBS check (Essential)