Systems Principal Automation Engineer

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and operational support to executive leadership, including the CEO, CFO, and Company Directors. This role requires a high degree of discretion, strong analytical abilities, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment., Executive Support & Business Operations

• Compile, maintain, and analyze sales performance, revenue projections, and business trend data.
• Monitor and maintain sales order backlogs to support monthly, quarterly, and annual sales objectives.
• Prepare and analyze inventory and manufacturing performance reports for executive review.
• Develop executive presentations, reports, and meeting materials using business data and performance metrics.
• Review departmental expenditures and prepare supporting reports for executive analysis and decision-making.
• Manage relationships and coordinate services with external vendors, including facility maintenance, office management, and security providers.
• Gather and prepare data for regulatory reporting requirements, including safety and hazardous materials reporting.
• Extract and analyze sales opportunities, market trends, and performance data from ERP and CRM systems.
• Coordinate, prepare, and maintain Non-Disclosure Agreements (NDAs) with customers, vendors, and business partners.
• Assist with annual business planning, budgeting, capital investment reviews, and strategic initiatives.
• Support executive leadership with special projects and assignments as needed.

Sales Administration Support

• Prepare and distribute monthly sales, bookings, and shipment reports.
• Review and edit sales representative commission reports.
• Maintain and update regional pricing guides and price books.
• Generate quarterly sales reports by industry segment.
• Compile annual sales budgets submitted by Regional Sales Managers (RSMs).
• Manage and maintain annual contracts for sales representatives and Regional Sales Managers.
• Coordinate and organize company sales meetings and leadership events.
• Arrange international travel documentation, visa requirements, and visitor correspondence.
• Serve as the primary contact for hotel contract negotiations and travel accommodations.
• Provide additional sales and administrative support as assigned.

Do you have experience in Vendor relationship building?, Do you have a Bachelor's degree?, The ideal candidate will possess strong business acumen, advanced computer skills, and the ability to handle confidential information with professionalism and integrity. This position plays a key role in supporting executive decision-making through data analysis, reporting, project coordination, and administrative management., * Bachelor's degree in Business Administration or a related field preferred, but not required.

• Previous experience supporting executives, senior leadership, or business operations required.
• Experience in manufacturing environments and ERP systems such as Oracle/JDE is a plus.
• Notary certification is a plus.
• Experience conducting market, industry, and competitive research.

Technical Skills

• Advanced proficiency in Microsoft Office Suite, including:
• Excel
• Word
• PowerPoint
• Outlook
• Project
• Access
• Familiarity with graphic and diagramming software such as:
• Adobe Illustrator
• CorelDRAW
• Microsoft Visio
• Experience working with CRM and ERP systems preferred., * Exceptional organizational and time management skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple projects and deadlines simultaneously.
• High level of professionalism and discretion when handling confidential information.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Self-motivated with the ability to work independently and take initiative.
• Flexible and adaptable to changing priorities and business needs.
• Strong interpersonal skills and ability to collaborate across departments.

Language Requirements

• Strong English communication skills, including the ability to read, analyze, and interpret business documents, reports, regulations, and technical information.
• Ability to write reports, business correspondence, and procedural documentation.
• Ability to effectively communicate with executives, customers, vendors, and cross-functional teams.
• Japanese language skills are highly desirable.