Inspection Data Management System SME - Decatur, IL

The Corporate IDMS Subject Matter Expert SME) provides enterprise-wide leadership, governance, and technical expertise for the company's Inspection Data Management System (IDMS).

This role is responsible for ensuring the system effectively supports Mechanical Integrity (MI) and Risk-Based Inspection (RBI) programs across all operating sites.

The SME serves as the central point of contact between corporate engineering, site inspection teams, IT, and software vendors-driving standardization, data accuracy, compliance, and continuous improvement of IDMS processes company-wide., Corporate System Governance & Administration

• Serve as the corporate technical authority and system owner for the company's IDMS (e.g., Visions, PCMS, Meridium, PSAim, Credo, etc.)
• Develop and maintain global configuration standards, data governance rules, and workflow procedures
• Establish and enforce consistent equipment hierarchy, data fields, and naming conventions across all sites
• Coordinate system upgrades, new module implementations, and vendor support with IT and site administrators
• Oversee user access control, permissions, and cybersecurity compliance
• Create and maintain MI Dashboards for visibility into upcoming inspections, end of life, corrosion rates, etc.

Program Standardization & Compliance Support

• Ensure the IDMS supports corporate MI program objectives and compliance with API 510, 570, 653, NBIC, EPA: 40 CFR 68.73, and OSHA PSM: 29 CFR 1910.119(j)
• Lead development and rollout of standardized inspection templates, forms, custom reports, and dashboards to drive consistency across facilities
• Monitor data quality and system utilization at each site; identify gaps and coordinate corrective actions
• Support internal and external audits by ensuring data traceability and documentation accuracy
• Align IDMS configurations with RBI methodologies and corporate risk assessment processes

Site Support & Training

• Act as the primary corporate resource for site-level IDMS administrators, inspectors, and engineers
• Provide troubleshooting, process guidance, and issue resolution for site users
• Conduct periodic site visits to evaluate system use, train users, and identify improvement opportunities
• Lead refresher and advanced training for new users and power users
• Serve as liaison between site MI teams, IT, and vendors for technical or functional support

Continuous Improvement & System Enhancement

• Drive continuous improvement initiatives to optimize workflows, automate reporting, and enhance system integration
• Collaborate with data analytics teams to develop enterprise-level dashboards and KPI reporting tools (e.g., Power BI)
• Evaluate and recommend system enhancements, including integration with CMMS, RBI, and document management systems
• Support digital transformation efforts related to inspection data, asset reliability, and integrity management

Core Competencies

• Strategic systems thinking and standardization
• Technical expertise and data integrity management
• Communication and cross-functional collaboration
• Analytical and problem-solving skills
• Leadership, mentoring, and user development
• Continuous improvement and innovation mindset, * Up to 50% Travel to operating sites is required to provide training, audits, and implementation support
• This role is critical in ensuring consistency, reliability, and regulatory compliance across the company's Mechanical Integrity and Inspection programs
• The SME will work closely with corporate Asset Management & Engineering, site MI teams, IT, and external vendors to maintain a unified, high-performing IDMS platform

• Bachelor's degree in Engineering, Information Systems, or a similar technical discipline, OR equivalent professional experience
• 7+ years of experience in Mechanical Integrity or Inspection programs, with at least 3 years managing or supporting an IDMS
• Proven experience implementing or supporting IDMS systems in a refining, petrochemical, agriculture, or heavy industrial environment
• Strong working knowledge of API 510, API 570, API 571, API 653, NBIC, RMP, and PSM compliance requirements
• Ability to manage complex datasets and system configurations across multiple sites
• High proficiency with Microsoft Office Suite applications (Excel, Word, PowerPoint, etc.)
• Excellent communication, coordination, and stakeholder engagement skills
• Ability to travel as necessary, up to 50% of the time

Preferred Qualifications

• Experience with multiple IDMS platforms (e.g., Visions, PCMS, Credo, Meridium, PSAim)
• Working knowledge of RBI methodologies and integration with inspection databases
• Familiarity with CMMS systems (SAP, Maximo) and data interface management
• Proficiency with Power BI, SQL, or other data analytics/reporting tools
• Prior corporate-level experience providing system governance and training support
• Project management experience supporting the implementation, upgrade, or migration of inspection and asset management systems

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