IT Purchasing Analyst

Procurement & Contract Management

• Analyze

requisitions for goods and services including hardware, software, and IT

services and procure them in accordance with state policies and

procedures.

• Manage

formal procurement processes, including Invitations for Bid (IFBs) and

Requests for Proposal (RFPs), ensuring compliance with all applicable laws

and regulations.

• Develop

procurement strategies, recommend contract vehicles, and identify

alternative sourcing options.

• Develop,

manage, and maintain a variety of contractual agreements, including term

contracts for professional and nonprofessional services.

• Negotiate

contract terms, conditions, and language changes in coordination with legal

Analyst and legal Counsel.

• Ensure

compliance with the Governor s initiative for DSBSDcertified Micro/Small

Business participation.

Stakeholder & Vendor Engagement

• Serve

as liaison between vendors, VITA, and internal business users.

• Provide

guidance on procurement methods including IFBs, RFPs, RFIs, SOWs,

cooperative procurements, and solesource justifications.

• Offer

updates on procurement status and advise stakeholders on product

availability, vendor performance, pricing, cooperative contracts, and

sourcing alternatives.

• Support

end users by answering processrelated questions and assisting with proper

procurement procedures.

Technical & Analytical Support

• Evaluate

highly technical IT procurements and collaborate with subject matter

experts, legal counsel, and external partners.

• Apply

state and local procurement laws, regulations, and best practices to all

purchasing activities.

• Demonstrate

stewardship of Commonwealth resources and adherence to all applicable laws

and policies.

Experience

managing procurement activities within a state or local government

environment.

• Strong

understanding of VITA policies, IT procurement processes, and technologyrelated

contracts (licenses, maintenance agreements, etc.).

• Experience

with procurement methods such as IFBs, RFPs, RFIs, SOWs, joint cooperative

and solesource procurements.

• Excellent

written and verbal communication skills, with the ability to analyze

complex information and present clear recommendations.

• Strong

customer service orientation and ability to work collaboratively in a team

environment.

• Certification

as Virginia Contracting Associate (VCA) or Virginia Contracting Officer

(VCO).

• Working

knowledge of Commonwealth Cardinal and eVA procurement systems

(preferred).

Ideal Candidate Traits

• Highly

motivated and proactive

• Strong

analytical and problemsolving skills

• Skilled

in managing formal competitive procurements (IFBs/RFPs)

• Comfortable

navigating fastpaced, highvolume procurement environments

• Strong

negotiation skills with a focus on achieving best value

Required/Desired Skills

Skill Required/Desired Amount of Experience Experience with IT procurement processes: Obtaining supplier quotes, tracking approvals, processing contract amendments, and enforcing vendor terms. Required Familiarity with Commonwealth contracting laws and state regulations Required Word, Excel, PowerPoint required for documentation, reporting, and analysis. Required Multitasking and task management: Ability to plan, organize, and manage multiple procurement tasks simultaneously. Required Supplier and contract management: Managing vendor relationships, monitoring contract performance, and supporting negotiations. Required