Nonprofit Operations & Donor Database Administrator

• Responsible for collecting and processing revenue from all donation streams.
• Responsible for reconciling all donations within the donor database.
• Responsible for generating database reports to be used in donation and community analysis.

Organization Operations:

• Responsible for general office duties and maintenance including phones and mail.
• Responsible for attendance tracking, note taking and action item tracking for board meetings.
• Responsible for yard sign and banner ordering, storage, cleaning and delivery/pick-up coordination.
• Responsible for supporting Foundation event planning including attendance at 5-10 Foundation events per school year., * Receives, records, deposits, and tracks gifts and pledges and enters data into donor database.
• Verifies and follows-up on deposits, pledges, matching gift contributors, and credit card charges andprovides timely information to donors and prospective donors as required.
• Ensures tax receipts and acknowledgements are sent to donors within a week of donation receipt.
• Maintains database files and records to track contributions, maintain accurate mailing lists, and trackdonor information.
• Working with the Foundation Treasurer, prepares end of month database and bank statement reconciliations.
• Assists in the detail coordination of fundraising events such as facility accommodations, invitations,letters of solicitation, event programs, and entertainment.
• Track expenses and create check requests for reimbursement. Prepares end of month expense audits.
• Organizes and sends tax receipt data.
• Assists in the detail coordination of fundraising events such as facility accommodations, invitations,letters of solicitation, event programs, and entertainment.
• Participate in staff meetings, retreats, and special events as needed.
• Maintain the Foundation’s supplies, files, and mailing house account and records to meet printing needs.
• Execute bulk mailing needs of the Foundation including coordination with mailing house.
• Maintain the Foundation office and files.
• Other duties as assigned by the ED or Board of Trustees.

• Bachelor’s degree preferred., * One to three years fundraising experience.
• Experience and skill in working with a Board of Trustees.

PROFESSIONAL COMPETENCIES:

• Knowledge of non-profit operations, characteristics, services, and activities.
• Knowledge of MS Office suite (Word, PowerPoint, Excel.)
• Knowledge of donor database systems and prospect software programs.

SKILLS/ABILITIES:

• Energetic and personable; takes initiative and thinks creatively
• Strong oral and written communications abilities.
• Solid analytical and technical skills.
• Ability to manage many responsibilities independently as well as part of a team.
• Strong interpersonal and communication skills and the ability to work with a variety of personality types.
• High level of organization and ability to prioritize tasks.
• Attention to detail and commitment to accuracy in all aspects of work.
• Strong work ethic with a high degree of energy.

WORKING CONDITIONS:

• Periodic driving to offsite locations of varying distances.
• Operation of various office machines and electronic equipment expediently and efficiently.
• Occasional lifting, pulling, pushing of 50 lbs of weight independently.
• Physical movement from one work area to another, often rapidly, especially during events.
• Extended work hours, sometimes on weekends and in the evenings, during special events.