HRIS Assistant/Union Liaison

Reporting to the Assistant HRIS Manager, the HRIS Assistant/Union Liaison supports HRIS operations with a primary focus on union-related processing, employee data maintenance, and compliance with collective bargaining agreements. The role maintains strong data integrity within the HR system and ensures that employee and job information is accurately processed to support payroll processing.

This position may require occasional evening, weekend and holiday hours.

Essential Functions Prepares, maintains, and processes employee data within the University’s HR system with a high level of accuracy, including biodemographic information, employment and job assignment details, salary adjustments and applicable retroactive calculations, and labor redistributions.

Serves as liaison for onboarding, employment, and appointment transactions for graduate student workers, resident assistants, and adjunct/faculty appointments in coordination with academic departments and union representatives.

Collaborates with HR and Payroll to research and resolve transactional issues, escalate items when necessary, and support initiatives that improve HR-payroll processing and overall data accuracy.

Partners with Labor and Employee Relations, union representatives, Payroll, and academic departments to apply collective bargaining agreement provisions; prepares union reconciliation reports, conducts outreach and review for union eligibility determinations, and completes research and responses for Requests for Information (RFIs) and other related inquiries.

Conducts routine audits of HRIS and payroll-impacting transactions to verify accuracy, resolve discrepancies, and ensure compliance with ACA regulations, collective bargaining agreements, and University policies.

Provides first-line support for HRIS system inquiries, troubleshoots basic user issues, assists in validating system configurations and updates.

Coordinates with HR leadership to deliver HRIS training and contributes to HRIS documentation, user guides, and training materials for HR and departmental users.

Essential Functions Note This list is not intended to be an exhaustive list. The University may assign additional related duties as necessary. Management Responsibilities Not responsible for supervision or oversight of others. Additional Functions Supports other HRIS data entry responsibilities.

Bachelor’s Degree

Minimum of one (1) year of experience in an HR or administrative role, with a strong emphasis on data entry and record keeping.

Required Qualifications: Knowledge and Skills Strong proficiency in Microsoft Office Suite, particularly advanced Excel skills (e.g., VLOOKUP, pivot tables, data analysis). Strong computer literacy and ability to quickly learn new software and systems. Exceptional attention to detail and accuracy in handling sensitive employee data. Strong organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment. Excellent communication skills for effective interaction with employees at all levels, HR colleagues, and payroll staff. Demonstrated ability to maintain strict confidentiality and exercise discretion with sensitive information. Strong problem-solving skills and a proactive approach to identifying and resolving issues. Ability to work independently and collaboratively as part of a team. Basic understanding of fundamental HR processes. Commitment to best-in-class customer service experience for the diverse faculty and staff population. Possess a positive, team-oriented approach to service delivery.

Preferred Qualifications Experience with Ellucian Banner HR or other similar HCM systems.

Experience with PowerBi reporting or other similar reporting software., 1. * Do you have a bachelor’s degree?

• Yes
• No 2. * Do you have a minimum of one (1) year of experience in an HR or administrative role, with a strong emphasis on data entry and record keeping?
• Yes
• No 3. * Do you have a strong proficiency in Microsoft Office Suite, particularly advanced Excel skills (e.g., VLOOKUP, pivot tables, data analysis)?

Minimum Starting Salary $65,000 Maximum Starting Salary $70,000 Note Salary is commensurate with qualifications, experience, and skills. Is this a Union position? No Posting Detail Information, Sitting Nearly Continuously Repetitive Hand Motion (such as typing) Nearly Continuously Hearing, Listening, Talking Nearly Continuously Standing Seldom Walking Seldom Running Not Required Bending, Stooping, Kneeling, squatting, Crouching, Crawling Not Required Climbing stairs Not Required Climbing ladders Not Required Reaching overhead Not Required Pulling, pushing Not Required Shoveling Not Required Lifting - up to 20 pounds Not Required Lifting - up to 50 pounds Not Required Lifting - over 50 pounds Not Required Work Environment

Work Environment Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.