Manager - Fixed Assets & Work in Progress

The Manager - Fixed Assets & Work in Progress is responsible for managing all aspects of the company’s fixed asset accounting processes, including asset acquisitions, deletions, depreciation, and work-in-progress (WIP) capitalization. This role ensures accurate GL coding, timely subledger reconciliations, and compliance with accounting standards. The position involves cross-functional collaboration with operations, development, and expansion teams to ensure proper asset classification, timely financial reporting, and regulatory compliance.

Primary Responsibilities

Fixed Asset GL Management

• Process and code fixed asset additions and deletions in the GL with proper supporting documentation
• Prepare and review journal entries for asset acquisitions, retirements, and transfers
• Monthly review of Repairs & Maintenance transactions to ensure correct classification between fixed assets and expenses
• Manage the Fixed Asset Module (FAM) for individual asset tracking, including asset costs, accumulated depreciation, and net book value
• Collaborate with Development teams to post and reconcile Internally Developed Software assets
• Monthly reconciliation of the Fixed Asset subledger to the General Ledger and resolution of discrepancies

Work in Progress (WIP) GL Management

• Organize and code WIP additions and deletions by category and subledger classification
• Partner with Operations and Development teams to obtain timely asset placed-in-service dates and supporting documentation
• Ensure accuracy of WIP subledger categories and proper transfer to fixed assets upon completion
• Prepare monthly reconciliations and journal entries for WIP accounts
• Monitor and validate WIP aging and identify items ready for capitalization

Accrued Expenses & WIP Management

• Coordinate with the Expansion team to develop and monitor WIP-related accruals and cost estimates
• Perform perpetual reviews of established accruals for re-estimation and validation
• Prepare monthly accrual journal entries and reconciliations with supporting analysis
• Document assumptions and basis for all accruals

Property Tax Support

• Assist with data preparation for property tax filings
• Prepare property tax accrual journal entries with supporting schedules

Other Duties

• Ad-hoc projects and special assignments as assigned by management

• Bachelor’s degree in Accounting, Finance, or related field
• Minimum 5-7 years of accounting experience focused on fixed asset accounting
• Demonstrated experience with fixed asset accounting software and subledger reconciliation
• Familiarity with work-in-progress and capital asset processes

Technical Skills

• Advanced proficiency in Excel, including pivot tables, VLOOKUP, and financial analysis
• Strong knowledge of GAAP accounting principles and fixed asset capitalization rules
• Familiarity with accounting software systems (NetSuite ERP, fixed asset modules, GL systems)
• Experience with journal entry preparation and GL reconciliations
• Proficiency in asset tracking and depreciation methods

Soft Skills & Competencies

• Strong attention to detail and commitment to accuracy
• Excellent organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication and interpersonal skills
• Collaborative approach to working with cross-functional teams
• Problem-solving mindset with ability to research and resolve complex issues

Preferred Qualifications

• Experience in multi-location or multi-state property environments
• Background in construction, engineering, or capital-intensive industries
• Knowledge of software development asset capitalization

Work Environment

• Remote position
• Ability to work independently and as part of a team
• Flexibility to accommodate period-end closing and project needs

Pulled from the full job description

• Health insurance
• 401(k) matching
• Paid time off
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance, Compensation: $120,000-$130,000 - Remote - Full-time, LaserAway provides competitive compensation packages and a comprehensive range of benefits, including Medical, Dental, Vision, Disability and Life Insurance, a 401(k) plan with a company match, and additional ancillary benefits. We also offer Paid Time Off (PTO) in compliance with state and federal requirements, ensuring our employees are supported both professionally and personally. LaserAway also provides incentive compensation, including potential bonuses and commissions, depending on role and performance.