Operations Specialist - Technology and Transformation

The primary purpose of the Operations Specialist provides administrative and project support to the leadership team within the Technology and Transformation Teams. It requires a proactive approach to supporting the development and execution of schedule management, in a dynamic environment with deadline driven timelines. This role will provide the Technology and Transformation department with efficient and smooth day-to-day operations, allowing leaders to focus on more advanced responsibilities.

At Carhartt, the values of hard work-dependability, honesty, and trust-are rooted in the legacy of our founder, Hamilton Carhartt. His commitment to serving hardworking people continues to inspire everything we do. Guided by his legacy and our mission-We serve and protect all hardworking people by building durable products-we remain dedicated to upholding these principles in every decision we make and every product we create. Associate Responsibilities

• Provide independent administrative support to senior leadership, including managing calendars, scheduling meetings, preparing correspondence and presentations, managing travel arrangements, and expense submissions.
• Communication facilitation within the greater IT, GTM, Transformation, CCG, and Strategy and Insights teams
• Responsible for consistent template creation for slide decks and communications across the department, for visual consistency.
• Help plan, coordinate, and oversee events for all department meetings both on and off site.
• Maintain and administer department portal page.
• Coordinate and schedule reoccurring meetings such as town halls, leadership meetings, etc.
• Coordinate and support strategic planning processes, leadership forums, and cross-functional deliverables, ensuring key milestones, decisions, and action items are completed on schedule.
• Prepare agendas, presentations, meeting summaries, and briefing materials for strategic planning activities and leadership forums, while maintaining accurate records of priorities, decisions, and action items.
• Exercise a high level of tact and discretion due to frequency of corporate-wide internal and external contacts, some degree of exposure to confidential data and conversations with external individuals.
• Other duties as assigned

• Associates degree or equivalent years of work experience may be considered in lieu of degree, * Minimum of 4 years of experience in an administrative support role; a minimum of one year of experience developing and executing project plans and supporting multiple projects simultaneously
• Ability to handle and manage confidential information and prioritize actions/deliverables for senior leadership with a high degree of discretion.
• Excellent written and oral communication skills with a proven ability to communicate with all levels of an organization.
• Outstanding organizational skills with demonstrated ability to multi-task, prioritize and deliver workload and while maintaining attention to detail.
• Computer skills, proficient in Microsoft Word, Excel, PowerPoint, Outlook required; experience with Microsoft SharePoint and Co-Pilot preferred.
• Flexibility, responsiveness, and willingness to take on assignments.
• Demonstrated team player and ability to work cross functionally
• Ability to work in and navigate the “gray”.

Physical Requirements and Working Conditions

• Typical office environment; cubicle setting. Extended periods of time sitting and typing on a computer.
• Willing to work some weekends if necessary.
• Ability to travel in support of meetings, events, and special projects.