Docketing Specialist (KY, TN, OH, or IN)

• Enter, update, and track critical dates in the firm’s centralized docketing software, applying jurisdiction-specific rule sets for state, federal, and appellate courts
• Review incoming pleadings, court orders, motions, and USPTO patent/trademark correspondence to calculate deadlines under applicable civil procedure rules and IP statutory guidelines
• Calculate and track interlocking litigation deadlines throughout a case lifecycle - including responsive pleadings, discovery and expert disclosures, deposition and subpoena compliance windows, and trial preparation deadlines (exhibit lists, motions in limine, jury instructions)
• Manage strict statutory windows for appeals, cross-appeals, and appellate briefs
• Monitor ECF portals and intake queues for new case activity, and create new matter profiles with accurate practice group, jurisdiction, and attorney coding
• Configure automated reminder triggers and cascading deadline sequences based on case events
• Research jurisdictional and administrative rule changes to keep calculation rules current
• Review daily dockets with legal teams to confirm upcoming filings are on schedule
• Conduct periodic audits of docketed matters to maintain database accuracy
• Generate and distribute deadline reports to attorneys and practice groups

Stites & Harbison, PLLC, a full-service law firm, is seeking a detail-oriented and highly organized Docketing Specialist to join our firm-wide litigation support team. This full-time position plays a critical role in managing court deadlines and calendaring across multiple jurisdictions using rules-based calendaring software.

This is a remote position; however, candidates must be located in KY, TN, OH, or IN and must have access to dedicated high-speed internet/Wi-Fi. 5G internet solutions do not qualify., * 3+ years of experience in legal docketing, litigation support, calendaring, paralegal work, IP administration, or a law firm environment - or an equivalent combination of education and relevant experience

• Working knowledge of state and federal civil procedure, local court rules, discovery and appellate timelines, and USPTO patent/trademark prosecution deadlines and renewal schedules
• Proficiency with docketing software, including applying automated rule sets, managing workflow triggers, and generating reports, along with Microsoft Office, iManage, SharePoint, OneDrive, LexisNexis, and Westlaw
• Strong understanding of civil litigation and IP prosecution workflows, terminology, and risk points
• Demonstrated ability to quickly learn new technologies, including document management systems, legal software, collaboration platforms, and AI tools
• Strong writing, proofreading, and analytical skills; ability to interpret instructions in written, oral, diagram, or schedule form
• Comfortable communicating with attorneys, paralegals, legal assistants, court personnel, and administrative staff across multiple matters
• Ability to manage multiple priorities and solve problems in a fast-paced environment with accuracy and discretion

Pulled from the full job description

• Referral program
• Parental leave
• 401(k)
• Health insurance
• Paid time off
• Vision insurance
• Health savings account, We believe a supported team is a high-performing team. We offer a competitive salary and a full benefits package including health insurance, retirement plans, and paid time off., * 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Referral program
• Vision insurance
• Wellness program

Stites & Harbison is committed to creating an environment where every staff member feels valued, supported, and empowered to succeed. The firm fosters a culture of collaboration, where team members work alongside talented professionals who share knowledge and support one another’s goals. Founded in 1832, Stites & Harbison is one of the oldest law practices in the nation, bringing together attorneys and staff across multiple offices to serve clients nationally and internationally.

Stites & Harbison was named to the Top 10 “Best Places to Work in Kentucky” for 2026 in the medium company category. The firm has made the list 20 times - 12 of those in the Top 10.