(Non-IT) Administration - Executive Secretary

As an Executive Administrative Assistant, you’ll provide high-level administrative support to multiple leaders while handling confidential and complex responsibilities. This role requires exceptional organization, professionalism, and the ability to anticipate executive needs in a fast-paced corporate environment. You’ll coordinate calendars, manage travel, prepare reports and presentations, monitor expenses, and help ensure the team operates efficiently., * Manage complex calendars for multiple executives and teams, including scheduling meetings and prioritizing appointments.

• Coordinate domestic and business travel arrangements, making last-minute itinerary adjustments when necessary.
• Prepare reports, presentations, and other executive materials.
• Screen emails and communications, identify action items, and prioritize requests for executive review.
• Draft professional correspondence that reflects executive communication style.
• Track deadlines and proactively follow up on outstanding tasks and deliverables.
• Support office procedures and recommend process improvements to enhance team productivity.
• Process expense reports accurately and in a timely manner.
• Manage meeting budgets, review invoices, and assist with accounts payable activities.
• Stay informed on company procedures, HR policy updates, and organizational changes that impact the department.
• Assist with special projects and additional administrative responsibilities as assigned.
• May provide guidance and informal mentorship to other administrative assistants.

• Experience supporting executives or senior leadership in an administrative capacity.
• Strong calendar management and meeting coordination experience.
• Experience coordinating business travel and handling schedule changes.
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication skills with the ability to draft executive-level correspondence.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Experience with expense reporting, invoice processing, or budget tracking is preferred.
• Ability to prioritize multiple competing deadlines with minimal supervision.
• Detail-oriented, proactive, and customer-service focused.

Upon acceptance of an offer, candidates may be required to complete a background check and any additional pre-employment requirements in accordance with company policy.

3.63.6 out of 5 stars Columbus, OH 43215 Hybrid work $19.29 an hour - Contract, Pulled from the full job description

• Vision insurance
• Dental insurance