Business Support Professional II - Catalytic Carbon Transformation and Scale-up Center

The National Laboratory of the Rockies is searching for an Administrative Assistant to provide high-level administrative support within the Catalytic Carbon Transformation and Scale-up Center.

The center works in the area of heterogeneous catalysis for conversion of alternative carbon feedstocks to enable efficient, cost-effective pathways for producing chemicals, fertilizers, materials, and fuels. The center also focuses on biorefinery integration, scale-up, and economic analysis of bioenergy systems.

The successful candidate will support the Techno-Economic and Process Analysis team, and will also support other Business Support team members across the center in their absence and on an as-needed basis.

This position can be fast paced and dynamic. Excellent communication, organizational, interpersonal and multi-tasking skills are critical to successfully executing the duties of the job.

This is a very customer-oriented position, and you may be asked by internal staff to assist with a variety of tasks, not limited to the job duties described below.

The successful candidate must be able to work with a wide variety of day-to-day issues and work styles.

Duties include but are not limited to:

• Line Manager calendar maintenance.
• Purchase card ordering and reconciliation.
• Meeting and event planning and scheduling, including coordination and logistics for on-site and potentially off-site meetings, webinars, and/or workshops.
• Coordination for new employee interviews, hiring, and onboarding
• Interfacing with outside entities and individuals including subcontractors, vendors, speakers, and others as needed.
• Processing work orders and move forms.
• Working with numerous online administrative tools
• Coordinating foreign and domestic travel including submitting requests, tracking approvals, reserving airfare, lodging and rental cars and processing expense reports
• Purchase orders, requisitions and invoice processing, as well as coordinating placement of subcontracts.
• Coordinating lab inspections, taking notes and submitting findings in online tools
• Composing presentations
• Assisting with publication preparation and documentation
• Other duties as assigned.

High School Diploma or equivalent and 1 or more years of experience or equivalent relevant education/experience. Or, relevant Associate’s Degree or certification program of comparable scope or equivalent relevant education/experience. Solid knowledge of the job. Substantial understanding of general aspects of the job with a broad understanding of the detailed aspects of the job. Intermediate skills in applicable software packages and office equipment. Basic project administration skills. Ability to prioritize work. Proficient in written and verbal communications. Very good team and interpersonal skills., * Considerable knowledge of specialized focused business support functions.

• Complete understanding of the general and detailed aspects of the business support activities, and their practical applications to problems and situations ordinarily encountered.
• Experienced skills in applicable software packages (primarily Microsoft Word, Excel, and PowerPoint) and office equipment. Demonstrated project administration skills.
• Full knowledge of specific principles, procedures and practices related to supported fields and disciplines.
• Strong written and verbal communication skills, team and interpersonal skills.
• Must be willing to come onsite to the laboratory campus a minimum of 3 days per week.

The anticipated closing window for application submission is up to 30 days and may be extended as needed.

Annual Salary Range (based on full-time 40 hours per week)

Job Profile: Business Support II / Annual Salary Range: $44,500 - $71,200

NLR takes into consideration a candidate’s education, training, and experience, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee’s salary history will not be used in compensation decisions.

Benefits Summary

Benefits include medical, dental, and vision insurance; short- and long-term disability insurance; pension benefits; 403(b) Employee Savings Plan with employer match; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement. NLR employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.

***** Based on eligibility rules

Badging Requirement

NLR is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as required by Homeland Security Presidential Directive 12 (HSPD-12), which includes a favorable background investigation.

NLR is located at the foothills of the Rocky Mountains in Golden, Colorado is the nation’s primary laboratory for energy systems research and development.

Join the National Laboratory of the Rockies (NLR), where world-class scientists, engineers, and experts are accelerating energy innovation through breakthrough research and systems integration. From our mission to our collaborative culture, NLR stands out in the research community for its commitment to an affordable and secure energy future. Spanning foundational science to applied systems engineering and analysis, we focus on solving complex challenges to deliver advanced, secure, reliable, and cost-effective energy solutions. Our work helps strengthen U.S. industries, support job creation, and promote national economic growth.

At NLR, you’ll find a mission-driven environment supported by state-of-the-art facilities, multidisciplinary research teams, and strong collaborations with industry, academia, and other national laboratories. We offer robust professional development opportunities, and a competitive benefits package designed to support your career and well-being., E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

The National Laboratory of the Rockies (NLR) is the U.S. Department of Energy’s primary national laboratory for critical minerals, energy innovation, and energy security. With locations in Golden and Boulder, Colorado, Fairbanks, Alaska, and a satellite office in Washington, D.C., NLR bridges foundational research with practical applications to develop and bring to scale new energy materials and technologies that lower energy costs, drive economic growth, and deliver abundant and reliable energy.

NLR is subject to Department of Energy (DOE) access restrictions. All candidates must be authorized to access the facility per DOE rules and guidance within a reasonable time frame for the specified position in order to be considered for an interview and for hiring. DOE rules for site access during the interview process depend on whether the candidate is interviewed on-site, off-site, or via telephone or videoconference. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as required by Homeland Security Presidential Directive 12 (HSPD-12), which includes a favorable background investigation. Additionally, DOE contractor employees are prohibited from participating in certain Foreign Government Talent Recruitment Programs (FGTRPs). If a candidate is currently participating in an FGTRP, they will be required to disclose their participation after receiving an offer of employment and may be required to disengage from participation in the FGTRP prior to commencing employment. Any offer of employment is conditional on the ability to obtain work authorization and to be granted access to NLR by the Department of Energy (DOE)., NLR is committed to maintaining a drug-free workplace in accordance with federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug.

If you are offered employment at NLR, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn.