State Testing Coordinator

The State Reporting and Testing Coordinator is responsible for overseeing the planning, coordination, and implementation of all state-mandated assessments and reporting functions in alignment with school, state, and federal guidelines. This role ensures compliance with state reporting requirements while supporting student-centered and solution-oriented practices. The coordinator works collaboratively with school leadership, instructional teams, and external stakeholders to facilitate accurate data reporting and high-quality assessment administration. Please note - while this is an online school position and all instruction occurs virtually, travel and face to face attendance will be required several times per year to support in person state testing and student events., State Testing Coordination

• Manage all aspects of state-mandated testing in accordance with state laws, school policies, and educational best practices.
• Maintain and manage accounts with the Department of Education and testing vendors.
• Maintain accurate student databases for testing, including accommodations and assigned assessments.
• Track, plan, and implement make-up testing for students.
• Coordinate logistics for testing sites including booking venues, securing agreements, and arranging staff lodging.
• Order and manage testing materials, ensuring secure distribution and collection.
• Develop and deliver virtual and in-person training for staff on test security and administration.
• Collaborate with special education and 504 coordinators to ensure proper implementation of testing accommodations.
• Create staffing plans for testing sites and manage assignments.
• Communicate effectively with staff, students, and families regarding testing logistics and expectations.
• Compile, import, and distribute student testing results through the Student Information System (SIS).
• Provide regular reports and feedback to leadership on testing progress and issues.

State Reporting and Data Management

• Maintain a strong understanding of state reporting requirements, specifically those of West Virginia and other assigned states.
• Extract, analyze, and submit accurate data to the Department of Education within required timelines.
• Troubleshoot and correct data issues in collaboration with school personnel and state systems.
• Upload, verify, and manage data files across various platforms including PowerSchool, WVEIS 2.0, and other web-based systems.
• Support schools in resolving submission errors and data discrepancies.
• Complete additional reporting tasks such as Civil Rights Data Collection (CRDC), staff data submissions, Direct Certification imports, payment reports, and audits.
• Conduct regular data reviews and prepare reports for school leadership and sponsor analysis.
• Stay updated through professional development and participate in state and organizational meetings as needed.

Do you have experience in Training delivery?, Do you have a Bachelor’s degree?, * Bachelor’s degree required; master’s degree preferred.

• State Administrative License preferred.
• Minimum of 3 years of state reporting and/or testing administration experience, preferably across multiple states.
• Proficiency in Microsoft Office (Word, Excel), Google Suite, and web-based applications.
• Experience with Student Information Systems (PowerSchool preferred), Salesforce, WVEIS 2.0, and other reporting tools.
• Skilled in data entry, report generation, and data integrity practices.
• Familiarity with help desk ticketing systems is a plus.
• Strong organizational and time management skills.
• High-quality written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Strong attention to detail and ability to meet deadlines under pressure.
• Ability to handle confidential information with integrity and discretion.
• Customer service orientation and ability to engage diverse stakeholders professionally.

Pulled from the full job description

• AD&D insurance
• Health insurance
• Paid time off
• Vision insurance
• Dental insurance
• Life insurance
• Employee assistance program, Life benefits - time & peace of mind
• Paid time off
• Retirement contributions
• Optional Basic Life and AD&D insurance
• Voluntary life insurance (employee, spouse, child)
• Discounted childcare at Early Learning Academies locations

Health benefits - stay well & thrive

• Medical, dental, and vision insurance
• Employee Assistance Program
• Voluntary short-term disability insurance
• Voluntary long-term disability insurance

Career benefits - keep growing

• Career advancement opportunities throughout Pansophic Learning and our strong network of 4,000+ instructors and education professionals

“We believe that every child should be able to be anything they want in life, regardless of their birthplace and circumstances.” - Ron Packard, CEO & Founder

ACCEL Schools is a network of 80+ high-performing, public charter schools serving PK-12 students. We proudly advocate for school choice and work to address educational inequities throughout the United States. Our schools are inclusive and widely differ to reflect the unique values of the many urban, suburban, and rural communities we serve. Our brick-and-mortar, virtual, and hybrid schools specialize in closing educational gaps and offer innovative models such as career-technical education, sports training, bilingual programming, and more. We have been recognized and praised by legislators, authorizers, and researchers for providing exceptional education options to students in historically under-resourced communities.