HR Coordinator - HRIS

Handles moderately complex issues and problems and refers more complex issues to higher-level staff. Provides team support and training as needed.

Performs data entry and administrative program support across HRIS, Total Rewards, and broad HR functions. Maintains accurate records, performs data validation and audits of HR data, researches routine discrepancies, and ensures compliance with applicable laws, policies, processes, and procedures.

Generates standard and routine ad hoc reports and assists with documentation needs. Compiles, sorts, filters, and summarizes HR data using reporting tools and spreadsheets. Provides support and coordination with HRIS self-service, forms, data corrections, reporting requests, and process questions; documents issues and resolutions; prepares basic instructions or training materials; and escalates unresolved system, access, integration, payroll, or security issues.

Coordinates activities and supports HRIS system development and maintenance, including upgrades, testing, audits, compliance, and process improvement projects. Assists with user acceptance testing, patches, new module implementation, data cleanup, workflow review, records maintenance, and process documentation.

Performs other duties as assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this position at any time., + HRIS record maintenance, workflow, data entry, reporting, and data validation

• Compensation administration concepts including job descriptions, salary structures, pay grades, pay adjustments, performance review data, incentive support, and pay equity data

• Payroll and benefits data relationships

• Records retention, confidentiality, and data security practices.

Ability to:

• Enter, review, reconcile, and maintain confidential HR, compensation, payroll, and HRIS data accurately

• Follow established procedures, approval workflows, and audit steps

• Use spreadsheets to sort, filter, calculate, and summarize data

• Prepare standard reports, basic analyses, correspondence, instructions, and documentation

• Identify data discrepancies and resolve routine issues or escalate complex matters

• Provide courteous customer service and first-level HR support

• Explain routine HR processes and procedures clearly

• Organize work and meet deadlines

• Maintain confidentiality

Build your career in human resources while supporting the systems that keep the City of Boise’s workforce running. The HR Coordinator - HRIS supports the day-to-day administration of the City’s Human Resource Information System (HRIS) and related HR programs. Working under the guidance of experienced HR professionals, this position assists with HRIS maintenance, reporting, data validation, system testing, and process documentation while supporting compensation, payroll, benefits, and other HR operations. This role is well suited for someone with experience using an HRIS or payroll system who is highly organized, detail-oriented, and interested in building a career in human resources.

This is a hybrid-eligible, full-time, limited duration position created to support day-to-day Human Resources operations while the City implements a new enterprise resource planning (ERP) system. The implementation is expected to span approximately 3-5 years, and these positions are anticipated to remain in place throughout the project, subject to annual budget approval.

Limited duration employees receive the same full-time benefits as other City of Boise employees. While continued employment beyond the project is not guaranteed, employees in these roles may have opportunities to compete for or transition into permanent positions if vacancies become available.

To ensure internal equity and alignment with the approved budget for this position, offers are made within the posted hiring range. Although the hiring range is fixed, employees receive an exceptional benefits and total rewards package that enhances the overall value of employment with the City of Boise.

Required Knowledge, Experience, And Training

• High school diploma or equivalent and

• Two years of experience in human resources, HRIS or payroll system data entry, compensation support, payroll, records management, customer service, or administrative support

• Or an equivalent combination of education and experience.\

Special Requirements

Applicants must be able to pass:

City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation

Credit History Check, Additional Required Knowledge, Experience, And Training

Knowledge of:

• Basic human resource principles, practices, and procedures

• Basic federal and state wage and hour laws, employment regulations, and HR records requirements

• Customer service practices

• Word processing, spreadsheet, and Microsoft Office software programs

• HRIS platforms and data management, + Communicate effectively in the English language at a level necessary for efficient job performance

• Perform all essential functions as assigned by an authorized employee, supervisor, and/or manager with or without a reasonable accommodation.

Preferred Knowledge, Experience, And Training

Three years of experience supporting HRIS, compensation, payroll, benefits, performance management, or HR records functions

Experience with a HRIS / HCM or Payroll platform, or a similar system; experience with HRIS reporting, workflow testing, data audits, salary surveys, job descriptions, pay grades, FLSA classification support, or public-sector HR records

Associate’s or Bachelor’s degree in human resources, information systems, business administration, public administration, or a related field

SHRM-CP, PHR, HRIP, Certified Compensation Professional coursework, or related certification preferred.

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts

While performing the duties of this job the employee is occasionally lifting/carrying up to 10 pounds and rarely lifting/carrying up to 20 pounds. Also, the employee is occasionally pushing/pulling up to 10 pounds. The noise level is rarely moderate. Work includes sensory ability to talk and hear. Work in this position also includes close vision. Employees will sit. Position requires hand/finger dexterity.

Working Environment

The work environment will include inside conditions and outdoor weather conditions.

Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.

Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.

Healthcare:

• ZERO premium medical coverage option for you and your family

• Low-cost dental and vision options

• Post-employment health savings account

Retirement and Investment Plans:

• Required participation in PERSI Base Plan retirement benefits with standard employee and City contribution rates

• 401(k) or 457b pre-tax investment options with employer match

• 457b Roth after-tax investment options with no match

WellBeing Program:

• Up to $500 cash per year for participants

• Alternative transportation incentives

Paid Leave - City employees receive generous paid leave:

• 10 hours of vacation per month, and this increases the longer you stay with the City

• 12 paid holidays every year