Administrative Associate - Department of Data Analytics, Gary W. Rollins College of Business, UT Chattanooga

The Administrative Associate serves as a vital member of the department, providing comprehensive administrative support to the department head, faculty, adjuncts, academic centers, students, and student organizations. This position is often the first point of contact for visitors and community professionals and plays a key role in ensuring smooth daily operations., * Oversee daily office operations and manage front desk traffic

• Provide support to faculty, adjuncts, centers, students, and student organizations
• Process supply orders and assist with class schedule development
• Coordinate departmental and center events, meetings, and special projects
• Take minutes for departmental meetings and maintain records per university policy
• Reconcile departmental ledgers, procurement card statements, and payroll reports
• Monitor budgets and process invoices, travel reimbursements, and payroll documents
• Initiate and process new hire paperwork for faculty, adjuncts, and student workers
• Arrange travel for faculty, students, and visitors
• Supervise student workers and maintain office supply inventory

• Strong written and oral communication skills
• Excellent customer service and organizational abilities
• Proficiency in Microsoft Office and ability to learn new software
• Basic financial and budgetary skills
• Ability to prioritize, multitask, and work independently under pressure
• Attention to detail and strong interpersonal skills, * High school diploma or GED
• Three (3) years of experience in an office environment

Preferred

• Five (5) years of experience in an office environment