Data Manager

We are seeking a Data Manager to support our Early Childhood Education Division. This position is responsible for ensuring the integrity and usability of all data systems within our Education Division, in alignment with Head Start Performance Standards. This role supports program operations by collaborating with multiple stakeholders.

*** This position can be performed at either CMCS’s Bronx or Valhalla location.

The following is a general list of tasks the Data Manager is responsible for. It does not include all responsibilities, but should provide an overview of the role.

Database Systems Management

• Serve as database systems expert.
• Conduct regular system maintenance, data imports, and data integrity audits.
• Manage administrative system functions such as user permissions, system architecture, and access controls. Design and monitor user access request workflows during onboarding and offboarding.
• Engage in collaborative problem-solving and help assess evolving data needs.

• Lead the design and implementation of business intelligence and data warehousing solutions.

• Liaise with software developers and system vendors for program-level implementation.
• Stay current on software upgrades, best practices, and data tools.

Data Collection and Reporting

• Collect and input data from multiple sources. Report and analyze data, sharing insights with leadership team.
• Analyze community needs assessments, application data, and poverty guidelines to ensure outreach is targeting the most eligible families.
• Monitor the student enrollment pipeline (e.g., pre-application, waitlist, acceptance) to identify inefficiencies or gaps. Track progress toward maintaining full enrollment.
• Identify trends in child absences, including chronic absenteeism and contributing factors. Identify at-risk groups for attendance improvement interventions. Assess the impact of attendance on child development and school readiness.

Program Information Report (PIR) Analysis:

• Analyze demographic, social, and environmental data to identify needs and service gaps.

• Use PIR data to guide program improvements and strategic planning.
• Track progress toward federal performance standards and internal goals.
• Use community-level data to recommend programmatic changes and respond to local conditions.
• Submit monthly reports on Non-Federal Share (NFS) contributions.

Training and Development: Develop and facilitation individual and group training (in-person and virtual) on ChildPlus and other systems. Provide daily staff support for database and reporting queries.

Data Analytics and Reporting: Identify and communicate key trends and insights to leadership teams. Generate reports for monthly dashboards, funders, and internal performance tracking. Coordinate data collection and ensure outputs are accessible and easy to interpret.

Do you have experience in Training & development?, Do you have a Bachelor’s degree?, * Bachelor’s degree recommended, or equivalent work experience in related field (preferred).

• Minimum 2 years of experience with data systems and data entry.
• 1-2 years of experience conducting staff training.
• Strong communication and presentation skills.
• Self-started, ability to work effectively with minimal supervision.
• Attention to detail and organizational abilities.
• Ability to work effectively in a collaborative, fast-paced environment.

Preferred

• Knowledge of Head Start and Early Head Start operations.
• Familiarity with Head Start Performance Standards.
• Experience with Program Information Report (PIR) data.

Valued

• Sound professional judgment and interpersonal skills.
• Willingness to participate in training and continuous learning.
• Strong time management and ability to multitask effectively.