Senior SharePoint and Collaboration Engineer

Please be aware that this role can only be worked in Great Britain and not overseas. You will be asked to express a location preference during the application process. Informal hybrid arrangements are available and the balance between home and workplace working is to be agreed with the line manager to achieve the right balance between collaboration, in-person engagement and flexibility., The purpose of this role is to:

• Support the Head of Collaboration Engineering in delivering key elements of the Data Strategy.
• Manage the technical developments to the intranet, currently via MS SharePoint.
• Manage and maintain elements of the Acas Office365 tenancy (including SharePoint Online, OneDrive for Business, Office, all Power Platform products).
• Work with customers to advise on data related practices, offer guidance and support developmental projects.
• Manage the creation of intranets, portals, document management systems and Co-Pilot agents.
• Support the team with wider team with innovative developments in data science and analytics., * Supporting document management improvement initiatives in SharePoint that will contribute to Co-Pilot chat agents and AI initiatives relating to the intranet.
• Managing the Intranet – Accountable for intranet management, development and permission management.
• Intranet Content – Accountable for overseeing content curation and development within the intranet (plus other products when needed), including adherence to regulatory standards and GDPR.
• Intranet Testing – Accountable for functional testing / usability testing for the intranet and intranet related low-code applications.
• Service Support – Accountable for managing incidents and service requests relating to the intranet and SharePoint using the Service Desk IT Service Management tool.
• Training Documentation – Accountable for creation of guidance documentation and training for a variety of audiences, in partnership with the Learning and Development team.
• Leading and being accountable for the communication and business requirements gathering with key business partners related to SharePoint and intranet content, ensuring customer focus and quality assurance are key drivers.
• Data Strategy Support – Support the delivery of the Data Strategy, via contributing to relevant data science projects and data analysis work at the appropriate level.
• Line management and development of a small team of dedicated SharePoint/O365 staff to support developments in MS related products, including SharePoint, Power Bi and Power Apps.

Who we are

Acas exists to make working life better for everyone in Britain. We are the experts in workplace matters, we’re impartial, so we’re not on anyone’s side. That means we’re working for everyone to help prevent, manage and resolve workplace issues.

Acas helps employers and employees by providing information, advice, training, conciliation and other services that prevent, manage or resolve workplace problems.

Acas: Britain’s Workplace Experts

Acas has been recognised for its Diversity and Inclusion in the workplace from the Employers Network for Equality and Inclusion awards; it has been Disability Confident Highly Commended, a Pay Gap award winner, and an Overall winner for public sector organisations. Acas is committed to providing services and developing policies which embrace diversity, promote equality of opportunity and eliminate unlawful discrimination., * UK nationals

• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

• Strong experience in stakeholder relationship management skills including requirements elicitation and leading workshops (Lead criterion).
• Line management experience, including mentoring and developing staff.
• Ability to demonstrate extensive experience of leading on the development of intranets, portals and document management systems, including quality assurance processes.
• Ability to demonstrate the curation and development of intranet content, including knowledge of relevant Data Protection and GDPR legislation.
• Ability to work with a range of internal stakeholders, to both capture and share requirements and best practice related to the use of intranets, portals and document management systems.
• Experience of testing deploying MS solutions and tools specifically for intranet environments.
• Experience of creating guidance and training materials and supporting the dissemination.

Essential Technical Criteria:

• Thorough technical ability relating to SharePoint and associated technologies, including creation, maintenance, full lifecycle support, and understanding of the underlying architecture (Lead criterion).
• Thorough experience of document migration and restructuring.
• Ability to understand and adapt to changing technical developments and to communicate these to stakeholders and colleagues.
• Experience in workflow design and automation.

Desirable Criteria - the following will be assessed in the event of a tie-breaker scenario at sift or interview:

• Relevant Certifications in MS Power Platform and evidence of relevant IT/Data Science related training.
• Experience with PowerShell scripting.
• Experience of using a range of tools and techniques related to data science and data analysis; to support the creation of innovative products and reports (e.g., Python, R, R Shiny).
• Experience of project working within a DDaT environment.
• Excellent stakeholder relationship management.
• Experience with Agent creation within Co-Pilot Studio., * Lead essential Technical criterion: Thorough technical ability relating to SharePoint and associated technologies, including creation, maintenance, full lifecycle support, and understanding of the underlying architecture.
• Lead essential Experience criterion: Strong experience in stakeholder relationship management skills including requirements elicitation and leading workshops.

Candidates who pass the initial sift may be progressed to a full sift of all the above requirements or progressed straight to assessment/interview., * Strong experience in stakeholder relationship management skills including requirements elicitation and leading workshops.

• Line management experience, including mentoring and developing staff.
• Experience of testing deploying MS solutions and tools specifically for intranet environments.

The following Essential Technical criteria will be assessed at Interview:

• Thorough technical ability relating to SharePoint and associated technologies, including creation, maintenance, full lifecycle support, and understanding of the underlying architecture.
• Experience in workflow design and automation.

A reserve list will be created for this position; this means that if you have passed the interview, but we cannot immediately offer you this position, you will be placed on a reserve list for 12 months and may be considered for similar positions during that time.

Reasonable Adjustments

As a Disability Confident Leader, Acas is committed to creating an inclusive recruitment process. If you have a disability and feel that any part of the recruitment process puts you at a disadvantage, we will work with you to make Reasonable Adjustments that support your needs. If you require any changes to help you apply, Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Pulled from the full job description

• Company pension
• Cycle to work scheme, £46,750 - £53,980 National: £46,750 - £49,810. London: £50,920 - £53,980. Candidates moving on promotion are expected to join on the minimum of the pay scale. The Civil Service Pay Remit and Acas Pay Policy will apply. A Civil Service Pension with an employer contribution of 28.97% GBP, Alongside your salary of £46,750, Advisory, Conciliation and Arbitration Service contributes £13,543 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides .

We’re big believers in rewarding people for the amazing work they do. Take a look at some of the fantastic benefits we offer:

• Learning and Development
• Health and wellbeing
• Pension scheme
• Cycle to work scheme
• Interest free season ticket loans
• Volunteering opportunities

Could you ask for anymore?

You’ll have access to a Lifestyle website where you’ll be able to grab savings on a wide range of products, from holidays to your weekly shop.

To find out more, check out: Working for Acas