Bookkeeper/Data Manager

An employee in this position will perform a variety of record keeping, administrative and office clerical duties. The employee is also responsible for maintaining computer-based accounting systems, computer driven word processing, spread sheet and file maintenance programs and assimilating information from a variety of sources to compose letters, generate reports and provide informational data. An employee in this position will perform a variety of general bookkeeping, and accounting functions; and computes, classifies and records numerical data to keep sets of financial records complete., * Enters and manages student data in PowerSchool, including enrollments, withdrawals, student/teacher/room schedules, transcripts, test scores, immunizations, incidents, demographics, etc. Also, manages student files in Scribbles, including printing reports, confirming parental changes, approving files and managing uncompleted registrations.

• Monitors the entry of attendance and grades by teachers into PowerSchool. Monitors student absences for correct excused/unexcused coding. Prepares student absence lists and daily absence bulletin. Maintains student sign-in/sign-out logs, based upon directions from the principal. Corresponds with parents concerning student absences and tardiness, including attendance letters per school district procedures. Directs teachers concerning attendance procedures and policies.

• Employs the PowerSchool program to generate reports to satisfy the requirements of ECPPS, school administrators, local and state government, law enforcement and health agencies, as well as the North Carolina Department of Public Instruction within set deadlines.

• Oversees student entry and withdrawal from the school. Enrolls new students throughout the year. Enters basic student and demographic information. Processes arriving student’s cumulative records. Prepares cumulative records for departing students. Withdraws departing student from PowerSchool. Maintains files of arriving/departing students’ cumulative records. Copies and sends cumulative records for withdrawing students and maintains a log of students who entered and departed the school throughout the year. Provides home room assignments and schedules (Exception for grades 9-12: high school counselors develop schedules for students).

• Collects data for and prints marking period report cards.

• Requests cumulative records for new students and sends cumulative records upon request for existing students. Manages student cumulative records according to federal (FERPA) and district policies and procedures. (Exception for grades 9-12: other clerical staff may be responsible for records duties at the discretion of the principal).

• Assist personnel (troubleshoot) with Powerschool, Powerteacher, and Gradebook.

• Close out Powerschool to prepare for EOY (promotion, retention, graduation)

This is not an inclusive list. The Bookkeeper/Data Manager may have other duties assigned to them by their Principals as needed.

• Must have a strong background in bookkeeping
• Must possess excellent public relation skills, organizational skills, and communication skills
• Must be able to handle multiple tasks
• Must have strong computer skills

Pay Grade 60

Full-time, 12-months

$15.00 - $23.42 per hour

(Based on 0-30 years of experience as a bookkeeper in a school system)