Print Coordinator

The Print Coordinator is a detail-oriented production professional responsible for managing the full lifecycle of print materials at Wizard Studios from initial spec and vendor sourcing through delivery and on-site installation. This role serves both the event production and marketing functions, ensuring that all branded, scenic, and collateral print deliverables meet Wizard s quality standards, are delivered on time, and stay within budget. The Print Coordinator is a critical liaison between internal creative teams, project managers, and external print vendors., * Manage multiple concurrent print projects across different event timelines and internal deadlines

• Maintain organized file management systems for artwork, proofs, and approvals
• Issue and track print specifications, proof approvals, and change orders with internal stakeholders
• Support post-event recaps with print cost actuals and vendor performance notes for future reference

EVENT PRINT PRODUCTION:

• Manage end-to-end print production for live events including signage, banners, step-and-repeats, directional graphics, scenic prints, and custom fabrication elements
• Translate creative files and design specs into production-ready print orders; confirm bleed, resolution, color profiles (CMYK/PMS), and substrate requirements
• Coordinate with scenic and AV teams to ensure print elements integrate correctly with staging, rigging, and lighting plans
• Maintain event-specific print schedules and flag risks to the Project Manager proactively
• Occasionally oversee on-site delivery, installation coordination, and strike/removal of all print materials

MARKETING & COLLATERAL PRINT:

• Manage production of marketing collateral including sales decks, capabilities brochures, proposals, branded stationery, and promotional materials
• Maintain brand consistency across all printed materials; enforce brand standards in coordination with marketing leadership
• Track inventory of collateral materials and reorder proactively to avoid shortfalls
• Support new business pitches and client presentations with print deliverables as needed, OUR PURPOSE: We exist to produce events and create experiences that leave an enduring impression on you and your audience.

OUR BRAND PROMISE: Exceeding expectations to ensure you hire us again.

OUR MISSION: We create authentic events that bring people together, producing moments that matter, leaving a lasting impression.

CORE VALUES:

SERVICE MINDSET We show up with humility, empathy, and accountability, putting clients, teammates, and vendors first in everything we do.

TEAMWORK We maximize our collective impact by communicating openly, solving problems collaboratively, and supporting one another, because our best work is done as a team.

ACT! With urgency and intention we move quickly, think ahead, and respond with care. Timeliness, preparation, and momentum are how we exceed expectations.

GRIT With passion and perseverance, we push through challenges, stay resilient under pressure, and deliver when it matters most.

.EXCELLENCE We anticipate expectations, craft unique solutions, and strive to consistently over-deliver on our promises.

• Excellent attention to detail and written/verbal communication
• High-level client-facing “Agency-Style” communication
• Ability to manage multiple projects simultaneously under tight deadlines
• Strong vendor management and negotiation skills
• The ability to efficiently prioritize in a deadline-driven industry and fast-paced environment.
• Creative problem-solving skills, * Bachelor s degree (or equivalent experience)
• 2+ years of relevant experience in graphic design, print production, event production, or related role
• Strong working knowledge of large-format print production: substrates, inks, mounting, finishing, and installation
• Proficiency reading and preparing production-ready files (Adobe Creative Suite preferred)
• Expert-level written and verbal communication skills
• Polished, professional demeanor; projects confidence and enthusiasm for the business
• Proven success in a client-facing capacity
• Must be proactive with the ability to work both independently and across multiple teams
• Organized with the ability to prioritize, and manage time efficiently with high attention to detail
• Ability to work on strict deadlines and in high-pressure situations
• Preference is given to candidates with a demonstrated knowledge of Scenic Carpentry as it relates to the production of elements for theater or events.
• A working knowledge of:
• Google Office Suite
• Asana (bonus) or similar project management tools
• Drafting software (SketchUp, Vectorworks, CAD)

• Competitive base salary
• Medical, Dental, and Vision Insurance
• Supplemental Medical Reimbursement Plans
• Paid Time Off & Paid Holidays
• 401k Plan with employer match
• Free Retirement Planning Consulting
• Short-term & Long-term Disability Income Protection Benefits
• Life Insurance for Teammates and Family
• Employee Assistance Program
• Recognition & Reward Program
• Perks Discount Programs

We have designed & built our culture around a set of core values. We look for candidates who embody those values and will help bring them to life through their work. As part of the interview process, we share those values with candidates and actively seek out individuals who will thrive in our environment.

Wizard Studios North Astoria, New York

WHO WE ARE: We are a national event production company whose unique and award-winning special event visioning, design, and implementation abilities are sought after by the Fortune 500, Non-Profits, Marketing, Advertising, and PR Agencies, political campaigns, and venues.

We take simple but elegant ideas and complex concepts and manifest them into highly crafted yet scalable public and private events. Our firm maintains a lifelong belief in the power of special events as the most effective means to engage, inspire, and inform people who come together and experience our productions. It is through opportunities to share common activities, whether cultural, recreational, or educational, that connect the participants to each other, exposing them to new concepts, experiences, and venues.