Office Assistant (Automated Systems)

There is an immediate vacancy for a full-time support assistant for the High School Main Office. This position follows Civil Service guidelines in the job title Office Assistant (Automated Systems)., * Provide clerical and office support services to the administrative staff of the Main Office including but not limited to: maintaining

calendar, coordinating meetings, screening incoming telephone calls and walk-ins, open, screen and route incoming mail to appropriate party and assist parents, staff, and students with needs pertaining to Guidance issues.

• Utilize automated systems (i.e. Microsoft Office, Google Workspace, and Infinite Campus) to produce correspondence, forms, reports, and other departmental data;
• Set up and maintain automated and manual filing systems;
• Maintain confidential records and files for the Main Office as necessary, for reports, correspondence, inquiry responses, etc.;
• Handle inquiries from District personnel;
• Coordinate staff development meetings, workshops and other training sessions;
• Prepare mailings to parents/schools;
• Act as liaison with technology for technology/software distribution as required;
• Follow district policy on purging student records;
• Perform other related duties, as directed by the Main Office.

Prerequisites:

In order to be considered, candidates must hold the civil service title Office Assistant Automated Systems or be reachable on the corresponding list of eligibles for appointment by the Westchester County Department of Human Resources.

• Outstanding interpersonal skills: This position interfaces directly with students, teachers, other school personnel, parents and the general public. It requires the ability to deal effectively with people in person and on the telephone and to work well under pressure. Candidates must be responsible and dependable, self-starters, with good judgment, possess a strong work ethic and be able to maintain confidentiality.
• Excellent organizational skills: The position requires someone who can handle multiple simultaneous tasks expediently and with accuracy. Attention to details is eminent.
• Superior technical skills: Competence, combining speed and accuracy, in the use of office technology, particularly, Google Workspace, Microsoft Office and Infinite Campus SIS.
• Other assignments and responsibilities associated with and not limited to the Guidance Office and High School.
• NYSED Fingerprint Clearance*, Administrative Skills, Background Investigation, Calendar Management, Charter Schools, Detail Oriented, Educational Administration, Interpersonal Skills, Legal, Mail Processing, Microsoft Office, Multitasking, Organizational Skills, Performance Reviews, Plan Meetings, Record Keeping, Regulations, Secondary School, Software Distribution, Staff Development, Telephone Skills, Training/Teaching, User Documentation

• 12-month, probationary position
• Hours: 7:30 A.M. 3:30 P.M. The workweek is 35 hours, 7 hours per day.
• Salary: $45,441-$70,469 depending on experience, benefits in accordance with CSEA contract.
• Fingerprint Clearance: SAVE Law: Effective July 1, 2001, Education Law §§305(30), 3004-b, 3004-c and 3035, as amended by Chapter 180 of the Laws of 2000, and Part 87 of the Commissioner’s Regulations require the Commissioner of Education to request a fingerprint-supported criminal history background check for applicants for certification as well as for prospective employees of school districts, charter schools and boards of cooperative educational services (BOCES). The Commissioner of Education carries out these responsibilities through the New York State Education Department’s Office of School Personnel Review and Accountability (OSPRA).