HR Lifecycle & Systems Administrator

Aspiranet is seeking a detail-oriented and systems-savvy Human Resources Administrator to support critical HR employee lifecycle workflows across the organization.

In this role, you will play a key part in managing employee lifecycle workflows, ensuring data accuracy, and improving HR processes in a fast-paced, mission-driven environment. Your work will directly support employees and leaders by ensuring smooth, compliant processes, the transition of manual processes to automated workflows within a highly regulated, distributed workforce.

If you enjoy working at the intersection of HR, data, and systems, this is a great opportunity to grow your impact.

About Aspiranet

Aspiranet is a mission-driven California nonprofit dedicated to supporting children, youth, and families since 1975. We are committed to ensuring that every child is loved, every family is supported, and every individual has the opportunity to succeed.

Our HR team plays a vital role in supporting the people who make this mission possible., The HR Lifecycle & Systems Administrator is responsible for overseeing and approving employee lifecycle workflows, ensuring data accuracy across HR systems, and supporting compliance, reporting, and audit processes.

This role manages HR records, partners with Payroll and Benefits, and supports the transition from manual to automated workflows. Success in this position requires strong attention to detail, HR systems expertise, and the ability to analyze data and improve processes in a highly regulated environment., HR Operations & Lifecycle Management

• Process and review high-volume employee lifecycle transactions (status changes, pay changes, etc.)
• Ensure accuracy of job data, job codes, cost centers, and position structures
• Validate alignment between HR actions, job descriptions, and system records
• Support managers and employees with HR workflow approvals and system questions

Data Integrity & Reporting

• Audit HR data across systems and resolve discrepancies
• Generate workforce reports and provide trend insights to support decision-making
• Maintain accurate, secure, and compliant employee records

Compliance & Audit Support

• Support internal and external audits (state, federal, and grant-related)
• Ensure compliance with HR regulations, documentation standards, and reporting requirements
• Provide backup support for compliance-related functions

Systems & Process Improvement

• Support transition from manual to automated HR workflows
• Identify opportunities to improve HR processes and employee experience
• Develop and maintain SOPs, process documentation, and FAQs
• Maintain consistency across templates, memos, and communications

Cross-Functional Collaboration

• Partner with Payroll and Benefits to ensure alignment on employee changes
• Communicate updates and ensure timely processing aligned with payroll cycles
• Support organization-wide HR initiatives and reporting needs

• Bachelor’s degree in Human Resources, Business Administration, or related field
• Minimum 3+ years of HR administration or HR systems experience (California experience required)
• Experience in nonprofit or regulated environments preferred
• HR certification (PHR, SHRM-CP, etc.) a plus

Technical Skills

• Experience with HRIS/HCM systems (UKG Ready preferred)
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas)
• Proficiency in Microsoft Office Suite

Key Skills

• Strong attention to detail and data accuracy
• Analytical mindset with ability to identify trends and issues
• Problem-solving and process improvement skills
• Ability to manage high-volume work in a fast-paced environment
• Strong communication and customer service skills
• Ability to handle sensitive information with confidentiality

Work Environment

• Hybrid role with minimum two days onsite in South San Francisco
• Primarily office-based work using standard systems and equipment
• Collaborative work with HR, Finance, and cross-functional teams

Pulled from the full job description 403(b) matching 403(b) Paid time off Employee assistance program, * Competitive compensation and comprehensive benefits package

• 403(b) retirement plan with employer matching
• Flexible hybrid work environment
• Generous paid time off and wellness benefits
• Employee Assistance Program (24/7 support)
• Ongoing training and professional development opportunities
• Opportunity to shape systems and improve outcomes through data

Equal Employment Opportunity

Aspiranet is an equal opportunity employer committed to Inclusion, Diversity, Equity, and Access (IDEA). We believe a diverse workforce strengthens our organization and enhances outcomes for the youth and families we serve.