Studio Administratior for an Architecture Practice in Edinburgh

7N Architects are an award winning, Edinburgh-based architecture practice with a strong focus on placemaking, creating buildings, neighbourhoods and public spaces that have lasting social, environmental and economic value. The practice works across a broad range of sectors, collaborating closely with clients, communities and project teams to create well-considered places that are both practical and inspiring.

We are an employee-owned business which values collaboration, creativity and making a meaningful contribution to the places in which we live and work. We are looking for an organised, proactive and friendly Studio Administrator to join our team. This is a varied role ensuring the day-to-day operations of the studio environment whilst supporting our growing architectural team of 16 persons. Reporting to the Practice Manager, you’ll play a key role in creating a positive studio environment.

Generally

· The role is primarily to provide administrative support and to manage the studio environment.

· The job is varied in nature and requires a level of initiative, flexibility and adaptability.

Studio Management

• Provide day-to-day administrative support to the studio, including printing, travel bookings and general clerical tasks.
• Welcome visitors and be the first point of contact for clients, consultants and suppliers.
• Answer and direct telephone enquiries in a professional, friendly and efficient manner.
• Manage the meeting room diary and prepare meeting spaces for internal and external meetings.
• Order office supplies, groceries, catering and other studio essentials.
• Coordinate incoming and outgoing mail, deliveries and couriers.
• Support the planning and organisation of studio events and team activities.
• Arrange maintenance and repairs for the studio premises as required.
• Help coordinate staff training and maintain training records.
• Support the administration of practice accreditations, including RIBA Chartered Practice, ISO standards and other quality management systems.

HR Administration

• Support the administration of annual leave, sickness and other statutory leave.
• Help keep studio policies and documentation up to date in line with current legislation.
• Assist with recruitment activities, onboarding and induction for new team members.

Health & Safety

• Support the First Aiders and Fire Wardens by coordinating training, qualifications and appropriate cover.
• Help organise fire drills, safety checks and other compliance activities.
• Maintain Health & Safety records and ensure statutory inspections and checks are completed on schedule.

You should be someone who enjoys helping others, takes pride in keeping things organised, and who thrives in a collaborative environment. We are looking for someone who has:

• Excellent organisational and time management skills.
• A proactive approach with the ability to use initiative.
• A flexible, positive attitude and willingness to support a variety of tasks.
• The ability to work independently while also being a valued member of a team.
• Strong interpersonal skills and the confidence to build positive relationships with colleagues, clients and external contacts.
• The ability to handle sensitive and confidential information with discretion.
• Excellent written and verbal communication skills.
• Good IT skills, including Microsoft Word, Excel and Outlook.
• Experience using databases and spreadsheets.

Desirable, but optional skills

• Experience working in architecture, urban planning, or design fields, or an interest in these sectors.
• Experience with InDesign and/or Photoshop graphic software, or an interest in developing these skills.
• Experience of financial administration such as invoicing, payroll and/or Xero Accounts, or an interest in developing these skills.

Pulled from the full job description

• Annual leave
• Company pension
• Cycle to work scheme, * The opportunity to be part of a growing employee-owned design practice
• A supportive, sociable team who love what they do
• Opportunity to contribute to a creative environment
• Ongoing support for both professional and personal development
• Quarterly team socials
• Competitive salary
• Tax-free profit share bonus under Employee Ownership structure
• Full-time 37 hour week (Monday to Thursday: 9:00am - 5:30pm, Friday: 9:00am - 5:00pm)
• 33 days annual leave (including bank holidays)
• Enhanced maternity and paternity pay
• 5% employer pension contribution (after 3 months)
• Salary - £26,000 to £28,000 subject to experience