Studio Administrator

• Maintain accurate records and production data.
• Process invoices, purchase orders, and supplier payments.
• Bookkeeping and financial reporting.
• Manage files to ensure compliance with regulatory requirements.
• Coordinate schedules, meetings, and related documentation.
• Greeting Studio visitors and clients by appointment, telephone and e mail
• Handle telephone calls, emails correspondence with suppliers and external agencies.
• Prepare reports, spreadsheets, and other administrative documents.
• Data entry, budgeting, and operational planning.
• Monthly reconciliations.
• Collate, verify, and maintain project timesheets and attendance records.
• Manage holiday, absence, and overtime records.
• Staff management administration
• Coordinate onboarding submissions for employees, contractors, suppliers.
• Drafting Contracts.
• Maintain project records, quotations, schedule agreements, and supporting documentation.
• Process and produce Invoices.
• Manage purchase card reconciliations and maintain purchase order trackers.
• Arrange meetings, take minutes, coordinate travel
• Maintain health and safety records and other compliance documentation.
• Studio & workshops running & upkeep
• Filing & archive management
• Stock management and maintenance reporting
• Processing deliveries, actioning returns
• Dog sitting and wellbeing

We are seeking a highly organised, detail orientated and proactive Studio Administrator to join our team. This role is essential in ensuring the smooth operation of our company projects, day-to-day studio environment and operational tasks. As a key member of the management team the Studio Administrator will foster a supportive and collaborative working environment and be responsible for delivering efficient and effective administrative support across a range of project activities.

About the role

This is a fast-paced environment so you must be forward-thinking with excellent listening and multi-tasking organisational skills.

It is essential you have a positive working outlook with an adaptable aptitude in direct support to the designers and on site teams. Monday to Friday duties will involve, * Previous experience in an administrative front of house duties, in design and / or construction administration is preferable.

• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Proficiency in Xero & Hubdoc., Microsoft Office, particularly Word and Excel
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple priorities.
• Proficiency in accounting and financial record keeping.

· A love of the outdoors, dogs and a genuine care for the wellbeing of the company staff, clients, and projects.

Pulled from the full job description

• Employee discount
• Free parking
• Company pension
• On-site parking, Job Types: Part-time, potential for full-time. Permanent. Further career progression available

Salary: Competitive, depending on experience, * Company pension

• Employee discount
• On-site free parking

Schedule:

• Monday to Friday
• No weekends

Location : In person at our Studio Barns located between Woodstock and Soho Farmhouse.

If you take pride in delivering high-quality administrative support, we’d love to hear from you.

For more information or to register your interest in this position please send a cover letter along with a current C.V.

Pay: £26,436.80-£31,200.00 per year, * Company pension

• Employee discount
• On-site parking

HC Gardens are an innovative company, designing and constructing diverse and exclusive projects with a highly bespoke approach and a pioneering spirit. Each project is defined by artisanship, horticultural design and a love of detail.