Records and Data Management Specialist I

The Wyoming Highway Patrol is seeking a Records & Management Data Specialist I to join our evidence team. In this role, you will be responsible for the secure intake, documentation, and storage of property and evidence-including firearms, electronics, digital media, and more-while maintaining strict adherence to statutes and internal policies., ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Travel to temporary storage locations to collect evidence and property. Inspect items for accurate packaging and entry into the computer database. Place refused items into temporary storage for Trooper correction. Utilize federal, state, and local databases to ensure legal ownership and/or possession of stolen property. Intake, download, upload, and storage of digital evidence to various drives for storage and/or use by records section for discovery. Keep storage rooms, Connex boxes, and impound lots organized and adequate for the storage of evidence. At times, work with various trades i.e., locksmith, HVAC, IT, construction, for improvements or upgrades, as well as assembling shelving and locker units.

• Process requests from Troopers and/or attorneys to have evidence tested by a certified laboratory. Ensuring completion of analysis by specified trial dates and monitoring/updating for additional test requirements. Download lab reports and disseminate to the appropriate personnel. Ensure all applicable documents, including lab results, are linked to the case file in the evidence system. Relay items of evidence for lab submission, coordinate for pickup and return and/or storage of completed lab submission items. Order supply of blood/urine kits from State Crime Lab. Log in new blood kits, annotating and monitoring expiration dates, supplying kits per request to other ES.

• Ensure the timely disposition of evidence and property under the supervision of the Evidence Supervisor. That may include working with the public, other law enforcement agencies, attorneys, circuit and district courts. Working with the Trooper, attorneys, the Attorney General, and district courts in order to obtain approval of the disposition of evidence. Creating, submitting, tracking, and storing all approval forms, petitions, and destruction certifications. Incinerator operation will be conducted on a continuous basis. It will include verification that the petition has been approved at all levels, inventory of the items submitted for destruction, scheduling destruction, coordinating for a witness to be present, and ensuring all documents are signed upon completion. Operating the incinerator to include pre-cleaning, set up, proper loading, monitoring, shutdown, and maintenance.

Return to Owner (RTO) of property to include verifying ownership, attaching documentation to the d isposal.

• ASSISTING TROOPERS: Provide support to the Troopers in resolving issues regarding the entry of evidence, packaging, various software and peripheral issues. Assist Troopers with evidence collection and scene processing as needed. Attend special deployments as directed in or out of their respective area, to assist with evidence collection, packaging, and transport. Be available during annual K9 deployments as well as conduct quarterly K9 kit weights and annual inventories. Relay supplies WYDOT, patrol, and POE offices.

• DATABASE AND STATS: Ensure data accuracy in the evidence database and provide statistical data when requested. Ensure data accuracy during testing of evidence database updates. Submit weekly National Incident Based Reporting System (NIBRS) statistical evidence entries.

• AUDITS AND INVENTORIES: Participate in bi-annual audits for each evidence storage location completed by the Evidence Supervisor and annual external audit conducted by the Professional Standards Section. Complete annual inventory of evidence in respective areas. Ensure any inventory discrepancies or audit findings are corrected before the next audit.

• TRAINING:

Attend annual training to stay current on trends, policies, and standards. Become International Association of Property and Evidence (IAPE) certified within the first year of employment with continued renewal of membership annually.

• OCCASIONAL OTHER: May assist District Captains with duties approved by the Evidence Supervisor. Work with and schedule appointments with mechanics for evidence vehicle maintenance as well as cleanliness of the vehicle inside and out. Cover front desk personnel, answering phone calls and questions from the public.

• Knowledge of physical and computer security measures and issues as they relate to property and evidence storage.

• Knowledge of Intra-government practices as they relate to the integrity of the appropriate management of property, evidence and related documentation.

• Knowledge of property and evidence management, audits, and inventories to track items in the custody of the Wyoming Highway Patrol.

• Skill to develop, prepare, and maintain court petitions, exhibits, and disposition orders for attorney review.

• Skill in customer service.

• Ability to establish working relationships with a variety of agencies, programs, and staff.

• Ability to understand and work within organizational structures and adhere to federal and state laws, policies, procedures, and guidelines.

• Ability to work independently, prioritize tasks, manage time, and work cognizant of critical deadlines.

• Ability to gather information to accurately assist the public, law enforcement, and attorneys.

• Ability to travel in all weather conditions safely.

• Ability to work flexible hours including occasional evening and weekend work.

• Ability to work on several projects concurrently.

• Ability to troubleshoot application problems.

• Ability to train and mentor fellow employees.

• Competent in oral and written communication.

• Competent in using computers, hardware, software and peripherals.

• Competent in Word, Excel, PowerPoint, Adobe Pro, basic computer programming and database development skills.

MINIMUM QUALIFICATIONS:

Education:

Bachelor’s Degree (typically in Records or Data Management)

Experience:

0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk, 3-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk, + E-Verify: WYDOT uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify (https://www.e-verify.gov/) , including your rights and responsibilities.

• • Must be 21 or older due to tobacco and alcohol handling.

• Obtain CJIS certification.

• Be a US citizen with English as the primary language.

• IAPE certified within 1 year from the date of hire.

• Applicants must have a valid driver’s license and not have driving privilege suspensions within three (3) years of the test date.

• Applicants will be subject to a background investigation, including a credit check and psychological, polygraph, and drug testing.

• Applicants must pass an FBI fingerprint check and must not have any felony convictions or indictments.

• Applicants must not have used marijuana within one (1) year.

• Applicants must not have used any other controlled substance within three (3) years.

• Qualifying eligibility and criteria for the hiring bonus

• Temporary employees accepting a full-time position.

• Current employees accepting a promotional opportunity - recruitment must have been opened to the public.

• One year of service to WYDOT must be completed; failure to complete this requirement will forfeit the hiring incentive, funds will be recouped from final pay.

• Internal candidates would be required to remain in the position for a minimum of one (1) year from their promotion date.

This position offers a $ 2,000 Hiring Bonus **. See notes for eligibility

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance

• Paid vacation, sick leave, FMLA, and holidays

• Retirement - Pension and 457B plans that help you build a secure future, The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming means more than a job - it’s a stable, rewarding career that lets you make a difference while enjoying a great quality of life.

Employees enjoy:

• Comprehensive health coverage- medical, dental, and vision plans for you and your family

• Voluntary Benefits- including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts

• Multiple retirement options- including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security

• Generous paid leave and flexible schedules- vacation, sick leave, paid FMLA and 11 paid holidays each year

• Public Service Loan Forgiveness eligibility- for those with qualifying student loans

• Training and professional development- to support your career growth and advancement

• Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts

• Wellness Program - Earn paid time off and incentives by focusing on your personal health

Know your full value.

Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.

Explore your total compensation:https://compensationcalculator.wyo.gov/

WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can’t find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, andno state income tax.