Project Admin Specilist

Our role is your opportunity to shape the future of talent acquisition. Are you interested?

The Principal Admin Specialist is a subject matter expert and provides efficient and flexible recruitment administrative support including but not limited to workload allocation, process change management, reports generation and quality checks.

This role facilitates operational service delivery of the team members to contribute to the overall achievement of targets. They act as the main point of contact for all queries relating to the support function of a well-known technology brand., What you’ll do:

• Managing account-specific administration activities to time and accurately, including ad hoc requests which support the effective running of the recruitment process including but not limited to
• Onboarding paperwork, reporting, preparation of PowerPoint, interview scheduling, initiating background checks
• Acting as a final checking mechanism for elements of the process as well as audits and spot checks to ensure data accuracy and SLA adherence
• Completing reports, trackers, and maintaining systems accurately and to deadlines

• Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors, and other account stakeholders, managing customers’ needs and expectations and working to service levels agreed

• Actively participating in operational calls, confidently interacting with the client as needed
• Providing tangible contribution to ad hoc projects and continuous improvement initiatives within the team
• Preparing forecasts as required

Do you have experience in Vendor relationship management?, What you need to have to be successful:

• Previous experience in event marketing, event coordination, campus recruiting, early careers, talent attraction, or career fair planning.
• Experience supporting and coordinating virtual and in-person events, including career fairs, hiring events, community events, and early talent initiatives.
• Strong project management and organizational skills, with the ability to manage logistics, timelines, vendors, stakeholders, and event deliverables.
• Experience creating event materials and communications using tools such as Canva, PowerPoint, and SharePoint Lists.
• Ability to document processes, track updates, and maintain clear reporting to support centralized hiring strategies.
• Strong communication and stakeholder management skills, with the ability to partner with internal teams, hiring groups, vendors, and community organizations.
• Proactive, adaptable, and able to pivot quickly based on business needs and stakeholder priorities.
• Previous exposure to data center, IT, technology, military community hiring, or technical recruiting environments is a plus.
• Recruitment coordination or Talent Acquisition experience is a plus, the focus is on supporting centralized hiring initiatives, events, and community talent engagement.

$60,000 - $78,000 a year - Full-time, Contract, Pulled from the full job description

• 401(k)
• Health insurance
• Vision insurance
• Dental insurance
• Paid holidays, * A vibrant, diverse and collaborative culture
• Flexible working - home working available
• A competitive reward and benefits package.

We are committed to pay transparency and fairness. For this role, the initial expected remuneration for United States is $60,000 - $78,000 plus applicable benefits. U.S. LLC Medical/Rx, Dental, Vision, Spending Accounts, Life, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Performance Bonus. This range is specific to the advertised locations and may not be applicable to other locations.

Millions look to us to progress their careers. We look to you.

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking., Here at AMS, you’ll get the opportunity to work on projects that integrate with our other practice areas to deliver remarkable results for our clients. You’ll be part of a team with global capabilities and setting a new direction for us in terms of how we creatively solve our clients’ most pressing talent-related challenges. You can innovate, disrupt and influence with organizations that want to transform their operations and win the war for talent.