Artificial Intelligence

Finance Management Data Entry Accounting Procurement Registration Supply Chain Reservations Communication Professionalism Customer Service Microsoft Outlook Organizational Skills Administrative Support Artificial Intelligence, The Receptionist plays a pivotal role in establishing the first impression of the company through face-to-face and phone interactions with prospective clients, employees, guests, and vendors. We are seeking a passionate and driven professional to serve as an ambassador and liaison, ensuring each interaction is positive and memorable. Responsibilities

• Ensure a smooth and seamless experience for employees and guests by communicating warmly and effectively.
• Consistently offer professional, friendly, and welcoming interactions.
• Answer and screen all incoming calls, redirecting or taking detailed messages as needed.
• Greet, assist, and direct visitors, vendors, and the general public with a professional and courteous demeanor.
• Manage visitor badges and maintain visitor records.
• Remain actively visible in the reception area and accessible to customers.
• Provide administrative support as needed in various departments.
• Maintain guest registration logs using an electronic guest management system.
• Support office events and meetings, including room reservations and organization.
• Review documents and procedures to ensure familiarity with guest engagement details.
• Assist with changes or new information, following up with customers to ensure satisfaction.
• Ensure a positive guest experience through personal interaction and attendance at functions.
• Assist with administrative responsibilities such as supply oversight and visual inspections.
• Provide travel assistance by coordinating transportation and communicating arrivals.
• Display professionalism and pride in all duties and responsibilities.
• Adhere to all safety and security protocols.
• Review internal work order systems and report service requests as needed., Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools. Related Jobs Receptionist Aston Carter

Tempe, AZ*On-Site

Writing Finance Management Data Entry Accounting Procurement Registration Supply Chain Reservations Communication Professionalism Customer Service Microsoft Outlook Organizational Skills Administrative Support Artificial Intelligence

• Minimum of 2 years of reception experience.
• 2 years of face-to-face customer interaction experience preferred.
• Pleasant phone voice and excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to work in a fast-paced, high-volume environment.
• Proficiency in Outlook, Word, and Excel.

Additional Skills & Qualifications

• Positive attitude and comfort in providing customer service to a diverse population.
• Experience in customer service, front desk, concierge, and data entry is beneficial.

Work Environment

The work environment requires regular travel from floor to floor and may involve outdoor travel between buildings. The role requires sitting or standing for prolonged periods, using hands to operate office machinery, and regular communication. Professionalism and a sense of pride in duties are essential. Job Type & Location, Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.