Data Specialist - Admissions

The Admissions Data Specialist supports undergraduate admissions operations by processing applications, maintaining accurate records, and preparing applicant files for review and evaluation at The University of Texas Permian Basin. This role ensures timely and accurate data entry for both domestic and international applicants while coordinating document processing and communication with prospective students. Working with attention to detail, the position contributes to efficient admissions workflows and supports the University’s enrollment efforts through consistent and reliable data management.

1. Responsible for the download, printing and data entry of applications and transcripts with little supervisory direction; responsible for maintaining the electronic application and ensuring timely and accurate information is maintained for potential applicants to the University.
2. Communicate with prospective students regarding required documents and support timely processing of applications, including designated applicant types.
3. Perform data entry for admission applications and related documentation.
4. Document receipt of academic credentials, examine transcripts received to determine authenticity, provide administrative oversight and updates to the electronic application website, download and print electronic applications and electronic high school and college transcripts.
5. Supervise and assist with and oversee the posting of electronic test scores, including SAT, ACT, CLEP, AP, and IB, and apply credit as appropriate.
6. Assist with the scanning of academic credentials; evaluate transcripts to prepare them for data entry; file documents and assist with the creation and completion of the academic files.
7. Assist with monitoring and maintaining the Admissions email account.
8. Collaborate with Graduate, Registrar’s Offices, Financial Aid, and Academic Advising in all aspects of data processing.
9. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor., Required Application Materials
10. Cover Letter
11. Resume
12. List of References
13. Transcripts (Preferred)

14. Letters of Recommendation (Preferred) Conditions of Employment

15. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
16. Employment is subject to an introductory period to monitor employee performance.
17. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
18. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license. Must have and maintain a satisfactory driver’s record.
19. Employment is contingent upon a successful background check.
20. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Schedule Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

1. High school diploma with at least one year of college coursework.

2. Two (2) years of clerical or office administration experience or a combination of education and experience providing equivalent knowledge and skills. Preferred Qualifications

3. Bachelor’s degree.
4. Bilingual in English and Spanish.
5. Strong organizational, analytical, and communication skills.
6. Ability to manage multiple tasks and work effectively in a team environment., 1. Able to lift various materials up to 25 pounds on an occasional basis.
7. Able to bend, crouch, and reach continuously.
8. Physically able remain seated, frequently to continuously.
9. Able to remain standing up to 15% of the time.
10. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.

1. Standard working conditions may differ depending on department and occupation University Benefits

2. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
3. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
4. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
5. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
6. Our benefits package, along with an ample leave policy, make for a great total compensation package.

The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S. As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas. Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment. Visit our social media sites below for more information.