Data and Administrative Specialist

• Complete the intake process by retrieving referrals from the Atlas Engagement Database, ensuring referrals meet Atlas criteria and eligibility for participation, and communicating with referral partners to troubleshoot any issues that arise.
• Assign referred families to the appropriate therapist promptly.
• Communicate with court and community stakeholders about eligible individuals’ suitability for FFT programming.
• Assist with scheduling and rescheduling participants for FFT services.
• Execute crisis intervention protocols to ensure participant safety and connection to appropriate services, under advisement of the FFT Supervisor and Program Director.
• Assist the therapists in providing written and verbal case updates to the court and other court staff as needed.
• Assist with data collection, input, and management.
• Monitor appropriate participant information in the FFT CSS database.
• Assist with all FFT reporting requirements and requests.
• Attend required staff meetings and trainings.
• Attend community-based events after hours, as needed; and
• Assisting with other administrative tasks, as necessary.

Do you have experience in Administrative experience?, Do you have a Bachelor’s degree?, * Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Ability to clean, validate, and enter data with a high level of accuracy and attention to detail.
• Familiarity with data dashboards and visualization tools (e.g., Power BI, Tableau, Excel dashboards) is an advantage.
• Experience generating routine reports, summaries, and data exports for internal and external stakeholders.
• Comfortable learning and navigating multiple data systems simultaneously

Administrative Skills

• Ability to manage calendars, schedule meetings, organize files, and maintain digital folders with consistent naming conventions.
• Skilled in drafting emails, documenting meeting notes, and preparing materials for presentations or reporting.
• Strong organizational systems that support deadlines, workflow management, and routine follow-up.
• Ability to handle sensitive or confidential information with discretion.

Communication & Interpersonal

• Clear, professional verbal and written communication skills.
• Ability to collaborate with internal teams, external partners, and leadership to support reporting and administrative functions.
• Comfort interacting with staff at all levels and responding to data-related inquiries with patience and clarity., * Bachelor’s degree in Public Administration, Business, Social Sciences, Data Analytics, or related field preferred; equivalent experience accepted.
• 2-4 years of experience in administrative support, data entry, program coordination, or similar operational roles.
• Experience working with databases, CRM systems (e.g., Salesforce), or case management systems is strongly preferred.
• Prior work in nonprofit, government, or social services settings is a plus.