Administrateur(trice) de baux / Lease Administrator

Avison Young

Los Angeles, CA, United States

6 days ago

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Role details

Contract type

Permanent contract

Employment type

Full-time (> 32 hours)

Experience level

Starter

Experience required

1 year minimum

Working hours

Regular working hours

Job source

www.indeed.com

Tech stack

Microsoft Excel Data Validation Microsoft Office Netsuite

Job description

Lease data is consistently accurate, complete, and maintained in alignment with established standards.
Critical dates and lease obligations are proactively tracked with no missed deadlines.
Rent charges and supporting data are reviewed accurately with minimal corrections required.
Issues are identified early and resolved efficiently with appropriate escalation when needed.
Internal stakeholders and clients receive timely, clear, and reliable responses., Responsabilités
Les principales responsabilités du commis à la comptabilité incluent, sans s’y limiter :
Traiter et enregistrer l’encaissement
Rapprochement bancaire et suivi avec les régions pour toute transaction bancaire non reportée
Générer des rapports de comptes recevables et aider au suivi des collectes
Réviser les factures des fournisseurs et gérer les écarts de facturation
Réviser les rapports de dépenses des employés
Réviser les factures et veiller à ce qu’elles aient les approbations adéquates pour chaque région
Préparation du bon des comptes payables pour approbation
Enregistrer toute transaction bancaire préautorisée
Générer et distribuer les factures corporatives
Rapprochement de la TVH
Aider au suivi des remboursements d’entreprise et à la facturation aux propriétés
Aider à la répartition des coûts du siège social aux régions corporatives
Aider à la préparation et à l’entrée des écritures de journal
Responsable de tâches administratives quotidiennes
Aider à d’autres tâches raisonnablement attribuables qui peuvent survenir
Abstract and input key lease data into lease administration systems, ensuring accuracy of financial terms, critical dates, and obligations.
Maintain organized and up-to-date lease documentation and records to support data integrity and accessibility.
Support rent administration processes, including review of tenant charges in accordance with lease terms.
Partner with accounting to track accounts receivable and assist with rent collection follow-up as needed.
Monitor lease requirements, including critical dates, expirations, and options; proactively flag key events.
Generate standard lease administration reports (e.g., rent rolls, critical date tracking, occupancy reporting).
Perform quality control reviews to ensure lease data accuracy and compliance with established standards.
Support onboarding and transition of accounts, including data validation and issue resolution.
Analyze lease data and documentation to identify discrepancies and resolve routine and moderately complex issues.
Respond to lease-related inquiries from internal stakeholders and tenants in a timely and professional manner.
Contribute to team performance through accuracy, timeliness, and adherence to established processes.
Perform additional responsibilities as assigned., Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity. The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law. Avison Young welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates during the recruitment process. For those requiring assistance, information relating to the need for accommodation and accommodation measures will be addressed confidentially. Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!

Requirements

Diplôme universitaire ou collégial dans un domaine lié à la comptabilité
Au minimum 1 année d’expérience
Une expérience avec Netsuite serait un atout
Familiarité avec les principes comptables de base
Personne automotivée avec attitude positive
Sait travailler dans un milieu dynamique avec dates butoir et gérer des priorités changeantes
Bonnes aptitudes de communication à l’oral et à l’écrit, avec possibilité de collaborer et de bâtir des relations
Doit savoir gérer plusieurs tâches simultanément et établir des priorités
Très bonne maîtrise de Microsoft Office, surtout pour ce qui est d’Excel
Bonnes aptitudes analytiques et organisationnelles
Esprit d’équipe
Souci du détail
High school diploma or equivalent required; Bachelor’s degree in Real Estate, Finance, Business, or a related field preferred.
1-3 years of relevant experience, preferably in commercial real estate, lease administration, or property management.
Proficiency in Microsoft Office Suite, particularly Excel, with the ability to perform calculations (e.g., percentages, escalations).
Experience with lease administration or property management systems (e.g., CoStar, Leasecake, Corom, MRI/ProLease, Tango, TRIRIGA) preferred.
Strong attention to detail with a high level of accuracy in data entry and documentation.
Excellent organizational skills with the ability to manage multiple priorities.
Strong written and verbal communication skills with a professional, client-focused approach.
Self-motivated and able to work both independently and as part of a team.