Award Setup Analyst

The Award Setup Analyst is responsible for the creation and modification of sponsored research accounts in the financial system, overseeing a portfolio of departments. This role involves reading and interpreting award documents, analyzing data to determine appropriate award setup, and ensuring the timely and accurate establishment of billing schedules and budget templates. The Analyst collaborates with various units to resolve issues and provide guidance on the award setup process, ensuring compliance with all terms and conditions., All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.

1. Comprehensive knowledge of accounting theory and analysis.
2. Excellent business writing, communication, analytical, and problem-solving skills.
3. Highly organized with strong attention to detail; proactive with a strong sense of urgency and ability to multi-task.

4. Professional appearance and demeanor. Preferred Skills and Abilities

5. Research Administration experience in a university or non-profit environment.
6. Familiarity with financial systems and database query/reporting tools.

7. Proven ability to accurately interpret grant and contract documents. Principal Responsibilities

8. Sponsored Award Analysis: Perform complex Analysis of award agreements to effectively and efficiently create Workday award based on sponsor specific terms and conditions as well as University Policies, Procedures, and internal SOPs. Using in depth analysis, identify trends during the award setup process and recommend solutions to resolve and/or improve. Provides high quality service to faculty and administrators in the overall management of the award setup aspects of their sponsored awards. 2. Compliance and Risk Management: Establishes, implements and/or maintains strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resources use, accurate award analytic information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. 3. Award Setup Methods, Systems and Client Management: Recommend methods to improve practices, processes, and system utilization. Collaborate with internal and external contacts to execute department objectives. Provide a high level of service that cultivates and maintains strong working relationships and effectively communicates with customers; takes ownership and accountability for timeliness, accuracy, and relationship management. 4. Strategic Resource: Translates unit finance objectives into priorities. Reports award setup issues and risks and makes recommendations. Contacts appropriate stakeholders to include in communications and approvals. 5. May perform other duties as assigned. Required Education and Experience Bachelor’s degree in accounting or business-related field and 4 years of related experience or an equivalent combination of education/experience. Required License(s) or Certification(s) Required License(s) or Certification(s): Physical Requirements Physical Requirements