Small Business Inventory/Invoice Data Entry Specialist and Human Resources Assistant

1. Inventory and Invoice Data Entry:

• Accurately enter inventory and invoice data into the company’s management systems.

• Enter invoices into QuickBooks.

• Maintain up-to-date and accurate records of orders and invoices.

• Reconcile discrepancies and damages, ensuring data accuracy.

• Maintain organized records of all inventory transactions and invoices.

1. Human Resources Support:

• Assist in the recruitment process, including posting job openings, reviewing applicants, scheduling interviews, and coordinating onboarding and offboarding.

• Maintain employee records and assist in the administration of HR policies and procedures.

• Manage recruiting on Indeed by posting job postings, reviewing applicants, and coordinating the hiring process.

• Coordinate new employee onboarding, including preparing orientation materials.

• Maintain accurate and up-to-date employee records/certificates in the HR management system.

• Assist with payroll processing by collecting and entering employee time and attendance data.

• Support benefits administration by processing enrollment forms and answering employee inquiries.

• Maintain the RTO tracker and attendance records.

• File and archive HR documents according to company policy and regulatory requirements.

1. Task List:

2. Inventory and Invoice Data Entry:

• Enter new inventory data from supplier deliveries and updates from sales data.

• Record and process invoices, ensuring accuracy and timely payment.

• Maintain organized records of all inventory transactions and invoices.

• Enter new items into the POS system within one week of receiving them into the warehouse.

1. Human Resources Support:

• Assist with the recruitment process by posting job openings, screening resumes, and scheduling interviews.

• Coordinate new employee onboarding, including preparing orientation materials.

• Maintain accurate and up-to-date employee records/certificates in the HR management system.

• Assist with payroll processing by collecting and entering employee time and attendance data.

• Support benefits administration by processing enrollment forms and answering employee inquiries.

• Maintain the RTO tracker and attendance records.

• Manage recruiting on Indeed by posting job postings, reviewing applicants, and coordinating the hiring process.

• Assist with filing and printing labels.

• Call service technicians and vendors as needed.

1. Reporting and Analysis:

• Generate inventory and invoice reports for management review.

• Provide data analysis to assist with inventory planning and financial forecasting.

• Prepare HR reports such as headcount, turnover, and recruitment metrics.

1. Coordination with Other Departments:

• Work closely with the procurement team to track and verify orders and deliveries.

• Collaborate with the finance team to resolve invoice discrepancies and process payments.

• Support HR managers in implementing HR initiatives and programs.

1. System Management:

• Report any system issues to the IT department or relevant personnel.

• Assist in the implementation of system upgrades or changes.

1. Compliance and Record Keeping:

• Update company policies, industry regulations, and labor laws.

• Maintain confidentiality of sensitive employee and financial information.

• Archive outdated records according to company policy and regulatory requirements.

1. Additional Responsibilities:

• Cover lunches at Fairfield Gift Shop as needed.

• Cover Cafes as needed

• Weekend availability as needed

This role requires a detail-oriented individual with strong data entry skills, basic HR knowledge, and the ability to manage multiple tasks efficiently. The ideal candidate will have experience with inventory and invoice management systems, as well as a background in HR support. Strong communication skills and the ability to work collaboratively with different departments are essential., * High school or equivalent (Preferred), * Human resources: 1 year (Preferred)

• Small business: 1 year (Preferred)
• Business administration: 1 year (Preferred)
• Leadership: 1 year (Preferred)
• Food handling: 1 year (Preferred)

• Employee discount
• Paid time off