Receptionist / Bookkeeper / Data Manager

• Answers and routes telephone calls, responds to routine inquiries, and records messages as needed.
• Monitors the front office and reports unusual or suspicious activity to the appropriate administrator.
• Provides courteous and helpful customer service to students, families, staff, vendors, and community members.

Bookkeeper

• Receives, records, verifies, and deposits school receipts and other school-generated funds in accordance with district procedures.
• Maintains accurate records for school activity and other assigned accounts.
• Processes routine purchase requisitions, invoices, and other financial documents as assigned.
• Maintains documentation for purchases, receipts, and financial transactions.
• Assists with payroll-related timekeeping and employee absence entries as assigned.
• Maintains confidentiality of student, personnel, and financial information.
• Follows North Carolina School Accounting System requirements, Board policies, and district procedures related to assigned financial responsibilities.

Data Manager

• Perform work in the North Carolina Student Information System (NCSIS - Infinite Campus):
• Verify and edit student information including records for attendance, contacts, and grades, and process other student information
• Support school staff in collaboration with other school personnel on the basics of using NCSIS
• Produce and send student reports including, but not limited to, report cards and progress reports
• Produce data for reports for school needs
• Maintain confidentiality and security of student data.
• Attend district data manager meetings, district/state conferences, and training sessions
• Follow all procedures as prescribed by the school principal, district-level director, and state policy
• Perform other related duties as assigned by the school principal and/or designee

• High School Diploma/GED required
• Detailed oriented with exceptional organizational skills
• Strong analytical and problem-solving skills
• Multi-task to meet deadlines for groups like school admin and central office
• Experience working in a school or educational setting preferred.
• Clerical, secretarial, bookkeeping, or related office experience preferred.
• Ability to communicate effectively and work courteously with students, families, staff, and visitors.
• Ability to maintain accurate records and handle confidential information appropriately
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Physical Requirements

• Must be able to physically perform the basic operational functions of stooping, kneeling, crouching, reaching, standing, walking, hearing and repetitive motion
• Ability to lift a minimum of 20 pounds
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Must be able to talk, listen and speak clearly on telephone

Disclosure