IT Policies Coordinator

Policy Development Coordination & Maintenance

• Facilitate the review and maintenance of IT policies, standards, and procedures across technology groups.
• Ensure policies are clear, consistent, and aligned with regulatory obligations, risk frameworks and industry best practices.
• Maintain a structured policy lifecycle, including version control, approvals, and periodic reviews.

Governance & Compliance

• Ensure IT policies align with applicable laws, regulations, and frameworks (e.g., ISO standards, internal controls, and risk requirements).
• Support audits and regulatory reviews by providing policy documentation and evidence of governance.
• Track policy exceptions and ensure appropriate approvals and risk acceptance.

Stakeholder Coordination

• Collaborate with relevant stakeholders to gather input and ensure policies are practical and enforceable.
• Facilitate policy review workshops and approval processes.
• Act as a point of contact for policy-related queries across the organization.

Documentation & Repository Management

• Maintain a centralized, accessible repository of all IT policies and supporting documents.
• Ensure documentation is organized, up-to-date, and easy to navigate.
• Implement document management best practices and tools.

Communication & Training

• Support the communication and rollout of new or updated IT policies.
• Work with change management and training teams to develop awareness materials and guidance.
• Promote understanding and adoption of IT policies across the organization.

Continuous Improvement

• Together with Legal and Compliance, monitor changes in regulatory requirements, technology, and business practices to identify policy updates.
• Conduct periodic reviews to ensure policies remain relevant and effective.
• Recommend improvements to policy frameworks and governance processes., * Opportunity to shape and strengthen IT governance in a regulated environment.
• Collaborative role with exposure to multiple business and technology functions.
• Key contributor to risk management, compliance, and operational excellence.

What we offer

We give you the freedom to be yourself. We are creating an environment of unique individuals - like you - with different perspectives on the financial industry and the world. A diverse and inclusive environment in which everyone’s voice counts and where you can reach your full potential.

We are committed to an inclusive and accessible recruitment process. If you require a reasonable accommodation related to accessibility during your application or interview, please contact accessibility-Sysgroup@swift.com or indicate this in your application.

Please note that this mailbox is not monitored for general recruitment enquiries and should only be used for accessibility or accommodation-related requests (for example related to vision, hearing or neurodiversity).

All requests are confidential and will not affect your candidacy.

Do you have experience in Swift?, Do you have a Bachelor’s degree?, * Bachelor’s degree in Information Technology, Cybersecurity, Business, or a related field.

• Typically 3-7+ years of experience in IT governance, information security, risk, or compliance.
• Experience drafting or managing policies, standards, or procedures.
• Familiarity with regulatory and industry frameworks (e.g., ISO 27001, NIST, COBIT) is preferred.

Skills & Competencies

• Strong writing and documentation skills with attention to clarity and detail.
• Good understanding of IT and information security concepts.
• Strong organizational and coordination abilities.
• Effective stakeholder management and communication skills.
• Ability to translate technical requirements into clear, user-friendly policies.
• Analytical mindset with a focus on quality and consistency.

Key Performance Indicators (KPIs)

• Timeliness and quality of policy updates and reviews.
• Policy compliance and audit outcomes.
• Stakeholder satisfaction and engagement.
• Effectiveness of policy communication and adoption.
• Reduction in policy exceptions or gaps.

We’re the world’s leading provider of secure financial messaging services, headquartered in Belgium. We are the way the world moves value - across borders, through cities and overseas. No other organisation can address the scale, precision, pace and trust that this demands, and we’re proud to support the global economy.

We’re unique too. We were established to find a better way for the global financial community to move value - a reliable, safe and secure approach that the community can trust, completely. We’re always striving to be better and are constantly evolving in an ever-changing landscape, without undermining that trust. Five decades on, our vibrant community reflects the complexity and diversity of the financial ecosystem. We innovate diligently, test exhaustively, then implement fast. In a connected and exciting era, our mission has never been more relevant. Swift now has a presence in 200+ countries and legal territories to serve a community of more than 12,000 banks and financial institutions.