(Hybrid) Facilities Operations System Specialist Senior - Administrative Support

The department of Facilities Operations at West Virginia University is currently accepting applications for a Facilities Operations System Specialist Senior., The Facilities Operations Systems Specialist Senior position reports to the Associate Director of Scheduling, Systems, and Warehousing Operations for Facilities Operations and assists the Facilities Operations Systems Specialist Senior with the administration for Facilities Operations (FO) systems. This includes daily support, executing test plans, identifying opportunities for improvement, and developing and coordinating reporting across all FO systems., Serve as primary application administration for FO systems. This includes, but is not limited to, leading the developing and performing test plans, coordinating testing with key functional users, and documenting results. Work with other technical support groups, both internal and external, to provide solutions to the ABS team and its customer’s technology requests and needs. Service as project lead on FO systems projects, leading cross functional teams.

Continuous Improvement

Incumbent will identify functionality issues, document potential solutions, and work with other technical support groups, both internal and external, to provide solutions to the FO teams and its customer’s technology requests and needs. Incumbent will be assigned various process improvement projects utilizing system functionality. This may require enhancing current system capabilities and developing tools to access intended results.

Work to streamline FO business functions and guide all groups to implement and comply with best practices and workflows.

Training and End User Support

Develop, support, and cross-train areas of responsibility to other FO team members in like business practices and how they relate to the systems’ purpose. Work to streamline FO business functions and help all groups adapt to best method workflows and practices. Strong customer service skills are necessary to work with end users having a wide range of system usage skill set. Incumbent will need to have strong knowledge of business practices within procurement, construction services, and facilities management practices in order to provide excellent customer support.

Reporting:

Incumbent will serve as the lead in mining and compiling data, report writing, and dashboard development across all sections of FO systems. Ability to reason, demonstrate knowledge, and understanding of the information being provided. Understanding of the audience utilizing the data and the ability to provide outstanding support through the reporting information as appropriate to the level utilizing the data.

• Bachelor’s degree in computer science, information systems, engineering, business or related field required.
• A minimum of four (4) years experience in the demonstrated ability to research, develop and apply technical solutions to support organizational operations, training, reporting, and archival needs.
• Specific experience with design, configuration of business processes, and administration of an ERP.
• Any equivalent combination of related education and/or experience will be considered
• All qualifications must be met by the time of employment

Knowledge, Skills & Abilities

• Excellent communication skills, both written and verbal. Ability to interact with all levels of staff throughout various organizations. Ability to communicate and train complex, technical terms and processes to cross functional groups.
• Ability to read and understand documents such as Technical Specifications, Solutions Approach, standards, specifications, reports, etc.
• Demonstrated experience and knowledge of facilities management systems, financial systems (i.e. Oracle, SAP, etc.), eprocurement tools, etc. Knowledge of techniques for retrieving, compiling and integrating data from different databases
• Demonstrated ability to develop technical documents, including procedures and reports that are professional in quality and appearance, as well as correct in content.
• Ability to manage and prioritize multiple work assignments and ensure timely and quality completion.
• Ability to perform tasks independently, to complete tasks by specific deadline dates, and problem solving associated with these tasks.

• Ability to reason logically, analyze, and solve complex issues or problems. Ability to reason logically as well as analyze the impact of available options towards resolution. Demonstrated offer corrective action and present solutions. activities.

• Ability to design reports with analysis that allows for effective summarization of results.
• Experience leading projects and diverse teams.
• Demonstrated ability to work within a team environment and manage conflict.

Preferred Qualifications

• Experience with ORACLE Primavera Unifier preferred
• Experience in BI Publisher Reports customization & development preferred
• Experience in an eprocurement tool preferred
• Graduate degree preferred.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.